Substitute Vendor Item (PO20.6)

Processing Effect

Use the add function code, and then the system verifies if the entered substitute vendor item is indeed a vendor item for the original line item and vendor.

After verification, a new PO line is crated for the substituted item.

More Information

You can lower the original PO line quantity to indicate that you will not be receiving the quantity of the item you originally ordered and to account for the quantity of the original item that you have already received (or will receive). But, you cannot enter more than the quantity of the original PO line item. Use PO20.1 to adjust the quantity of the original PO line item.

Line add-on-costs, whether added individually or through an add-on-cost spread, may be affected by adding a substitute vendor item purchase order line. Add-on-costs that are based on a rate or unit cost adjusts the total add-on-cost amount for the original line taking into account the vendor items that were canceled on the original PO line. However, rate-based and unit cost-based add-on-costs from the original PO line are built into the substitute vendor item PO line.

Tax code is moved to the newly created PO line and the tax is calculated appropriately in the substitute vendor item PO line if there is a tax code on the original PO line.

The unit of measure of the unit cost field on PO20.6 behaves the same way as the UOM of the unit cost field in PO20.1. This UOM of the unit cost is the buy UOM that is either entered on PO20.1 or the default, which is that same as the unit cost and the quantity on PO20.6.

PO line source records are built for the new substitute vendor item PO lines if there are PO line source records for the original PO line. PO line source records that have been delivered against using the delivery ticket programs and PO line source records updated with a "processed" quantity from the invoicing programs are not used or updated when making new PO line source records. Use PO134 to print delivery tickets or a put-away report for the substituted goods.

When the new substitute vendor item PO lines are built, the appropriate demand records for the new quantity are created. The original line item and the substitute line item update the item on-order quantity.

Comments for the original PO line are duplicated on the substitute vendor PO lines.

The activity commitments for the substitute vendor item PO line are built when the purchase order is released again.

You can use the Substitute (S) line function code for a second time to create a substitute for the substitute vendor item.