Close Purchase Order Header (PO190)

Run Close Purchase Order Header (PO190) to print a report of all purchase orders for the company whose line items meet the criteria for a closed purchase order line.

To close a purchase order, all lines must be closed based on this criteria:

each line item must be fully received and approved

- or -

the backorder must be canceled if the line item was not fully received and the received amount must equal the amount approved

- or -

if you received an overshipment, the received quantity must equal the quantity approved for payment

- or -

all the lines on the order have been canceled

- or -

the purchase order has been canceled

Processing Effect

The Purchase Order application automatically closes a purchase order line once it has met all the criteria. When all the line items meet the criteria, the purchase order is labeled as closed and becomes an historic purchase order, but you must then run this program to actually close it. A purchase order must have a closed status in order to be purged in PO300 (PO and Receipt Purge).