IPEDS Report (PA495)

Use IPEDS Report (PA495) to create flat files for the S1 and EAP IPEDS reports.

An employee detail file, which supports the summary information in the S1 and EAP reports, can also be created. You can use this detail file for internal documentation.

Before you can run PA495 you should:

Ensure that the following fields are completed in Job Code (HR06.1):
- Higher Education category
- Higher Education subcategory (for Higher Ed Category 'Other Professionals')
- Academic Rank
- Tenure Eligible
Ensure that the following employee fields are logged to history on Data Item Attributes (HR10.1)
- Termination Date
- Total FTE
When an employee is rehired, the employee termination date is cleared out.
All reported employees have their employee pay rate recorded in US Dollars. PA495 does not perform currency conversion.
A 'Faculty Function' GL Attribute has been set up in Attribute (MX00.1) In addition, the Faculty Function Attribute value must be recorded for each appropriate Account/Subaccount.

Note: Note: An employee's contract length and tenure status are stored on Position Code (PA02.1) in alpha position user fields. If you do not store this information in these fields, you use 'custom calculation' logic to determine the employee's contract length and tenure status.

More Information

If you need to create one report per campus, you should run the batch report once for each campus (processing group). If the report is run once for the entire company (e.g. all campuses), each employee is reported just once - based on their 'primary' position.

The 'Primary Position' is defined as the employee position in effect on a specified date that has the 'highest' Higher Education Category and for which the employee has received specified types of payment during a specified payroll period. If a you want to use different criteria for selecting the primary position, you should use the PA495 custom processing user exits.

In the S1 report, persons reported as 'Full Time' are also evaluated to determine if they should be as a New Hire. If you want to restrict some of the Full Time persons from being reported as a New Hire, you can use the PA495 custom processing user exits to directly manage the 'New Hire' value. You may need to do this to avoid reporting LTE and Project positions as new hires.