Match Invoice Approval (MA61.1)

Use Match Invoice Approval (MA61.1) to approve a match invoice when the receipt does not exist in the application. For example, when a proof of delivery has been issued, or when the receipt has been mismatched to another invoice.

MA61 requires that you create invoice detail prior to invoice approval. You can enter invoice detail manually or create invoice detail using the purchase order.

Processing Effect

Purchase Order found:

The application determines if the item is an inventory item, or a non-inventory item. If the item is a non-inventory item, the application retrieves the posting account information from the purchase order lines. If the item is an inventory item, the matched no-receipt account you defined in Company (MA01.1) is used for posting.
To approve the invoice, select the Approve ("R") form action. MA61 releases the invoice and creates distribution records.

Purchase Order not found:

The application determines if the item is an inventory item, or a non-inventory item. If the item is a non-inventory item, you must enter an account for posting. If the item is an inventory item, the matched no-receipt account you defined in MA01.1 (Company) is used for posting.

To approve the invoice, select the Approve ("R") form action. MA61 releases the invoice and creates distribution records.

More Information

Click the PO Detail button to open MA43.1 (Invoice Line Detail - Purchase Order). Use MA43.1 to define invoice detail information for the invoice being approved.

There are three tabs on the MA61.1 form; Main, Options, and Detail.

Choose the Main tab to display invoice header information.

Choose the Options tab to define and maintain invoice options such as due date, discount date, discount amount, retail amount, reason code, hold code, process level, and post date.

Choose the Detail tab to define detail matching information, including item detail and invoice quantity. The Detail tab has three detail tabs; Account, Activity and Tax. Use the Account detail tab to define account information for non-inventory line item detail. Use the Activity detail tab to define activity information for the line item detail. Use the Tax detail tab to define a tax code for the line item detail.