Invoice (MA54.1)

Use Invoice (MA54.1) to enter and maintain invoice, debit memo, credit memo, and one-time vendor invoice information in the invoice conversion file for interface into the Invoice Matching application.

You can enter or maintain unreleased or released (open) invoices in the intermediate interface files prior to being added to the application.

You can also enter rebate information on an AP invoice header, defaulting to each of the distribution lines. However, this information can only be entered for credit memos. The CM contract, rebate type, and rebate due date can then be overridden in Distribution Options (MA54.5).

Note: Invoice Interface (MA540) is run for these programs and it interfaces invoices.

If an error was found during interface, the message "Errors exist" will display on the form.

More Information

Click the Distribution button to open Distribution (MA54.2). Use MA54.2 to enter or maintain distributions for the invoice.

Click the Line Detail button to open Invoice Line Detail (MA54.3). Use MA54.3 to enter and maintain line detail in the invoice detail file for interface into the Invoice Matching application.

There are seven tabs on this form; Main, Options, Codes, Currency, Miscellaneous AOC, User Fields, and Intrastat.

  • Choose the Main tab to define invoice information including due date, invoice amount, tax information, and discount information.
  • Choose the Options tab to define optional information for the invoice, including override information that defaults.
  • Choose the Codes tab to define terms, reason, and handling codes for the invoice.
  • Choose the Currency tab to define override default currency information for a non-base currency invoice.
  • Choose the Misc AOC tab to define miscellaneous add-on charges for the invoice.
  • Choose the User Fields tab to define information in the five user fields.
  • Choose the Intrastat tab to define Intrastat information for the invoice.

No edits are performed on information you define or maintain on this form; however, you can define or maintain invoice information before you run Invoice Interface (MA540) which will edit the information for completeness and accuracy, update the Invoice Matching files, and delete updated records from the conversion file.