Add-On Cost Detail - Purchase Order (MA41.1)
Use Add-On Cost Detail - Purchase Order (MA41.1) to match add-on charges and allowances (AOC) to line items on an add-on charge or allowance invoice. The application transfers you to this form when you initially add an add-on charge or allowance only invoice on Invoice (AP20.1). If you type a total add-on charge or allowance, then the application calculates the add-on charge or allowance unit cost. To change the total and recalculate the unit cost, use the Change form action, clear the Unit field, and type the new total.
This form displays the purchase order lines and the unapproved quantity for each line. For regular invoices, the unapproved quantity is the total quantity that the unapproved add-on cost has been received for, but not yet approved. For service type items, the unapproved amount displayed is the ordered quantity less any quantities previously approved. For credit memos, the unapproved quantity is the total quantity previously approved.
More Information
If you want to add an approval, use the Change form action along with the Add line action. Indicate the quantity to be approved against this invoice. The Unit Cost field displays the purchase order unit cost, but you can change it if the invoice unit cost does not equal the purchase order unit cost.
Use this form to maintain the add-on cost approvals. When you delete an approval, you are blanking out only the approval quantity, you are not deleting the purchase order detail lines from the form. After an invoice has been added, it is released in Accounts Payable and the released invoice is maintained in the Accounts Payable Invoice Maintenance form.
This form also displays many messages regarding the invoice, purchase orders assigned to the invoice, shipping, dropship, and tolerances.
Be aware that you cannot match an invoice that has tax out of balance on goods or AOC.