Open Receipt Archive (MA180)

Run Open Receipt Archive (MA180) to write off or archive receipts. Receipts that are written off will have the profit recognized, but will not be removed from the matching pool. Receipts that are archived will have the profit recognized (if it has not been written off) and removed from the matching pool.

Processing Effect

For inventory items, MA180 will debit the PO Accrual Account and credit the Receipt Write-off Account. (Expense, service, and non-stock items cannot be written off. You must remove them using the archive process.)

Note: Expense, service, and non-stock items cannot be written off. You must remove them from the application using the archive process.

MA180 processes receipt lines that have not been matched and any receipt lines that have not been fully matched (extra quantities on the receipt line) as a result of invoice matching.

Note: If a receipt status is updated to archived, but the receipt was written off by a previous run of MA180 this is noted by an asterisk (*) in the far right column of the report.

Invoice match will update the receipt status to ready to be archived when every line on receipt has been matched, but not in full, or not all lines have been matched. The receipt will also be removed from the open receipt pool.

Detail match updates the receipt status to ready to be archived when every line on the receipt has been matched, but not in full. The receipt will also be removed from the open receipt pool.

MA180 creates two reports:

A listing of receipts and the amount written off or archived.
A summary report of that lists the general ledger accounts and the amounts posted to those accounts.