Printing payments and direct deposit receipts

Payment Print (PR160) creates a print file of payments and direct deposit receipts based on earnings and deductions calculated by Earnings and Deductions Calculation (PR140), and creates a file of direct deposit payment information that can be copied to tape for submission to the processing financial institution.

To print custom checks and receipts with a third-party software, choose to create an output data file.

Before you print payments, you must successfully complete the Earnings and Deductions Calculation (PR140). See Calculating tip credit records (U.S. and CA). Use this procedure to print payments and direct deposit receipts.

Note: You will need to process the Payment Print separately for each bank code associated with the payment records created by the Earnings and Deductions Calculation (PR140).
  1. Access Payment Print (PR160).
  2. Select the Company, Process Level, or Processing Group in the appropriate field.
  3. Select the Print Hourly Rate option.

    These are the options for the Print Hourly Rate field:

    Select To
    No (No) The hourly rates will not print on the checks and direct deposits.
    B (Base Rate) Print the base rate from the time record. This rate does not factor in shift differential or premium rates, if they exist. With this option, a new line item is printed on the check stub for every pay summary group and rate change.
    C (Calculated Rate) Calculate a rate of pay by dividing gross pay by the hours for each pay summary group represented.
    D (Actual Detail Rate) Print the actual rates for base rates, shift differential and premium rates separately with the wage amount.
    S (Actual Summary Rate) Add the actual rates for the base rates, shift differential, and premium rates together. The report prints the total of the rates for every pay summary group and for each time one of the three rates change.
  4. Select from these report options in the Report Option field:
    Select For
    Report Option 1 (Normal Run)

    Normal processing of payments and Direct Deposit receipts.

    If you re-run the reports after payments are printed, then use this option to automatically void the original payments.

    Report Option 2 (Prenotification Only)

    Creation of a tape of pre-notification entries only.

    Use this option for U.S. and non-Canada employees.

    Report Option 3 (Rerun with Voids/Recreate Tape)

    Voiding and re-running payments in the event of a printer jam.

    Select the Rerun tab to complete the payment print.

    Report Option 4 (Reprint payments/Recreate Tape)

    Deletion of original payments and Direct Deposit files in error.

    Select the Rerun tab to complete the payment print.

    Report Option 5 (Gross Up Payment Run) Processing of gross up payments and direct deposit receipts.
    Report Option 6 (Normal Run with Gross Up Payments) Combined processing of gross up payments and direct deposit receipts and normal payroll run.
  5. Select the Payment Print tab. Use these guidelines to specify the field values:
    Starting Payment

    Specify a starting payment number. If you specify zero alignment forms, then the starting payment number is the first employee payment printed. If you specify a value in the Alignment Forms field, then the starting payment number is the first voided alignment payment.

    Starting Receipt

    If the selected bank code allows direct deposit processing, then specify a starting pay receipt number. If you specify zero alignment forms, then the starting receipt number is the first employee pay receipt printed. If you specify a value in the alignment forms field, then the starting receipt number is the first voided alignment receipt.

    Prenotification

    Select whether or not to create a file for use with custom checks and receipt printing.

    Note: You must have a third party interface to create custom checks and receipts.
    Tape Date

    Specify a date in the Tape Date field to determine the file creation date on the file header record of the direct deposit tape. If you leave the Tape Date field blank, then the payment date entered in the Earnings and Deductions Calculation (PR140) is set as default.

    Include Retro Pension

    Select whether or not to include retro pension in the printing.

    Summarize Earnings

    Select how the employee's earnings is printed. The wages can be printed according to pay summary group or pay summary group description.

    Payment Address

    Select Home or Supplemental to indicate which address is printed.

    Check Date

    Specify the date to be used in the PMTOUT data file. If you leave this field blank, then the payment date entered in the Earnings and Deductions Calculation (PR140) is used. If work country is US or Canada, then the PR140 payment date will be used as the check date.

  6. Select the Laser Print tab. Use these guidelines:
    Laser Print File

    Select whether or not to create a file that you can use to print custom checks and receipts.

    If you select Yes, then a PMTOUT data file is created. A print manager file is not created.

    Filename

    Specify a name for the laser file.

    Note: For UNIX and Windows, use the UNIX syntax when providing a value for this parameter.

    Example:

    /lsenv/law/lsapps/work/PMTOUT-PR160

    For more information, see Printing reports from a parameter form in Infor Lawson Administration: Jobs and Reports--UNIX.
    Unique Filename

    Select the unique filename for the print file. You can select No, the default value, if you do not want to use a dynamic filename.

    The filename extensions are Filename.Date, Filename.DateTime, Filename.UserName, Filename.DateUserName, and Filename.DateTimeUserName.

    Earnings and Deductions

    This field determines the number of lines of earnings and deductions are in the PMTOUT file. Along with the detail limit that you enter, this field gives flexibility as to when deductions and earnings are consolidated into "other".

    Select the default value 1 or leave the field blank, 2 for a maximum limit of 99, or 3 to specify a limit in the detail limit field.

    Detail Limit

    Specify the detail limit. Valid values are from 1 to 99.

    Deduction Limit

    Specify the Detail Limit for Deduction. This shows the number of deduction records to display per check in the laser print file. This can only be used if Earnings and Deduction flag is set to 3 (Enter Limit). If no value is specified in the Deduction Limit field, the Detail Limit value will be used.

    Pay Period Begin Date

    Select whether the latest or earliest pay period start date found is used when creating the PMTOUT file.

    • Latest: uses the Pay Period Begin Date for the current Pay Period.

    • Earliest: uses the earliest Pay Period Begin Date for which the employee will be paid. This does not list pay periods individually; it shows the begin date for the earliest payperiod and end date for the current payperiod.

    Earnings Record

    Select the Earnings Record to determine how the earnings will be distributed in the laser print file.

    • Default (1) - Use this option to summarize the earnings record per check.

    • Work Period (2) - Use this option to summarize the earnings details by work period per check.

    • Pay Period (3) - Use this option to summarize the earnings details by pay period per check.

  7. Select the Checks & Receipts tab. Use these guidelines to specify the field values:
    Receipt Filename

    Specify a filename for the receipt.

    Check Filename

    Specify a filename for the check.

    Zero Net Checks

    Select whether or not to print zero net checks. Select the default value 1 to print zero net checks on regular check stock. Select 2 to print zero net checks on receipt stock.

    Alignment Forms

    Specify the number of payments or direct deposit receipts that are necessary to align forms for proper printing.

  8. Select the ACH tab. Consider these fields:
    Create Labels

    Select whether you want the application to create labels.

    Balanced Tape

    Select whether you want the application to create an entry detail record for a debit payment of the totals from the preceding employee detail record.

    Multiple Headers

    Select whether you want to print with multiple headers. The default value is Yes.

    Along with Batch Entries Max, this field determines the number of records that is contained in a batch on the tape file.

    Batch Entries Max

    Specify the maximum number of entries that is allowed per batch transaction.

    If you select Yes in Multiple Headers, but the Batch Entries Max is left blank, then a default value of 100 is assumed.

    Company Name

    Select Company or Process Level name for the ACH tape file.

    94 Byte Tape File
    Specify if the tape file is created with a length of 94 characters and carriage returns.
    Originating DFI

    Select the Originating DFI to control the leading zeros on the tape file in the header record.

    Select the default value, 0 or leave the field blank to suppress leading zeroes, 1 to allow leading zeroes, and 2 to suppress first leading zero.

    Sending Point DFI

    Select the sending DFI to control the leading zeros on the tape file in the header record.

    Select the default value, 0 or leave the field blank to suppress leading zeroes, 1 to allow leading zeroes, and 2 to suppress first leading zero.

    Tape Filename

    Specify a filename for the tape.

    IAT Tape File Name

    Specify the filename for the IAT tape.

  9. Select the Rerun tab if you chose report option 3. Use these guidelines to specify the field values:
    Serial Number

    Specify the serial number associated with the original payment to re-run Payment Print (PR160) using report option 3 (Rerun With Voids/ Recreate Tape).

    Payroll assigns a serial number to the payment print file when you run PR160.

    Void Payment

    Specify a payment number to define the beginning of a range of payments to void.

    A void payment range is required when you re-run payments.

    Void Receipt

    Specify a direct deposit receipt number to define the beginning of a range of direct deposit receipts that are incorrect and must be voided by Payroll.

    If the original direct deposit receipts are correct, then you do not have to re-run direct deposit receipts when you recreate a direct deposit tape.

    Recreate Tape/or Bank File

    Select the value determining whether the direct deposit tape is recreated when you re-run payments.

  10. Select the Rerun tab and complete the Reprint box if you chose report Option 4. Use these guidelines to specify the field values:
    Serial Number

    If you selected report option 4, Reprint Payments/Recreate Tape (PR160), then specify the serial number associated with the original records.

    Recreate Tape or Bank File

    Select the value determining whether the direct deposit tape is recreated when you re-run payments.

    Reprint

    Select the value indicating whether you want an entire payment range reprinted using the same payment numbers as the original run.

    Bank File Create Nbr

    Specify the value identifying the ACSS/Direct Deposit file as unique from the last file created.

    Increment this field by one each time a file is created. When it reaches 9999, start over at 0001.

  11. Select the Misc. tab. Consider this field:
    Format PMTOUT for GHR Interface
    Select Y = Yes to format the PMOUT file to be interfaced to GHR.
  12. Print the Payment and Direct Deposit receipts on the appropriate check stock.
    Note: Do not process the Payroll Close (PR197) until you have an opportunity to print all payments on the appropriate stock. This enables you to reprint any payments damaged in the printing process.
  13. Copy the tape file to tape.
  14. Access Payroll Cycle Status (PR00.1).
  15. Verify the completion of the payment print.