Calculating Retroactive Pay Rate Change

Use Retroactive Pay Rate Change Calculation (PR133) if you have retroactive pay rate change to calculate based on the employee or position Pay Rate or the HR32.1 Additional Rate. Calculate retroactive pay for all employees in the company, or for any subgroup of employees based on process level, department, union, job code, shift, employee group, pay class, and pay codes, or both pay class and pay codes.

Retroactive Pay Rate Change calculation also refers to the Pay Rate defaulting setup in Position Rules (PA06.1) when validating retroactive pay rate change against time records in history. If Pay Rate defaulting is set to 3 - All Positions and the employee has more than one position, the system would check for the attributes of the time records in history that match the employee position attributes (Position, Job Code, Process Level and Department) during the retroactive rate change. PR133 generates a report that includes those time records in history that will not be included in the retroactive calculation. These records will have to be processed manually for retroactive payments.

Access Retroactive Pay Rate Change Calculation (PR133).
Select the employees who require retroactive pay to be calculated. Employee records must exist in Retroactive Pay Change Audit (HR35). Use the Selection tab to define general parameters for retroactive pay calculation.
Select the company.
Use these guidelines to enter field values:

Processing Group

Select a processing group to calculate retroactive pay. If you select a processing group, then you must leave process level and department blank.

Process Level

Select a process level to calculate retroactive pay for a specific process level.

Department

If you leave this field blank, the calculation includes all departments.

Union

To calculate retroactive pay for a specific union, select a union code.

Job Code

Select a Job code to calculate retroactive pay for a specific Job code.

Shift

Select Shift if you would like to calculate the retroactive Pay for a specific shift. You can select up to eight shifts.

Employee

Select an employee for the retroactive calculation in this cycle. If the Employee fields are left blank, the calculation includes all employees.

Employee Group

Select an employee group for the retroactive calculation in this cycle. If this field is left blank, the calculation includes all employee groups. You cannot select an employee group in addition to other selection criteria.
On the Time Record tab, use these guidelines to enter field values:

Check Group

Type an alpha or numeric check group value to associate the retroactive pay with a specific check group.

Process Group

Type an alpha or numeric value to associate the pay code with a specific process group.

Distribution Option

Select Current Distribution to create time records using the wage defaulting of each employee's current general ledger account distribution. Select Employee Home Distribution Account to create time records using each employee's current general ledger account distribution defined on Employee (HR11.1).

Update Option

Select Report Only to run report without creating actual time records.

Employee Sequence

Select an employee sequence to override the default print order that is defined for the company.