Creating the Payroll Register (U.S. and CA)

The Payroll Register (PR141) is a hard copy of the payroll as a report of all earnings and deductions processed in the current payroll cycle. Use this report for balancing and auditing payroll records.

The register contains all employee earnings and deduction information processed through a payroll cycle, including payroll cycle payments, all open voids, manuals, and adjustments.

To create the payroll register

  1. Access Payroll Register (PR141).
    Note: To maintain an electronic copy of Payroll Register (PR141), give each new job a unique name.
  2. Complete the form. Use the following guidelines to enter field values:
    Processing Group

    Select a processing group to include in the register only payments for employees associated with a specific processing group.

    Process Level

    Select a process level to include in the register only payments to employees associated with a specific process level.

    Bank Code

    Select a bank code to include in the register only payments for employees associated with a specific bank code.

    Employee Sequence

    Select an employee sequence to override the default print order defined for the company.

    If you select Time Record PL in the Employee Sequence field, wage and deduction amounts are reported based on the process level on the time records. It is recommended that you use this employee sequence for employees paid from different EINs.

    Summary Option

    Select 1 (Company Totals) to include only company totals.

    – or –

    Select 2 (Process Level Totals) to include company and process level totals.

    – or –

    Select 3 (Department Totals) to include company, process level, and department totals.

    If you leave the Summary Option field blank, the payroll register includes detail by employee along with company, process level, and department totals.

    Mid-Cycle

    Select a Mid-Cycle report option. 2 - Yes, Mid-Cycle Report will only process manual payments, adjustments, and voids that are in open status.

    Garnishment Report

    Select whether you want a garnishment report to list.

    Garn Report Sequence

    Select a report sequence for the garnishment report.

    Total Common/Curr/ Countries

    Select whether you want a total for all common work countries and common currencies. A total is automatically given for each work country and currency combination in the company.

  3. Select the Submit form action to submit the job.
    Caution: 
    Print Payroll Register (PR141) before completing Payroll Close (PR197) to obtain a permanent record. The Payroll Register (PR141) cannot be recreated after Payroll Close (PR197) is complete.
  4. Access Payroll Cycle Status (PR00.1).
  5. Verify the payroll cycle status.

Related Reports and Inquiries

To Use
Produce a detailed register of earnings and deductions for all payments that have not been closed by the Payroll Close (PR197) Consolidated Payroll Register (PR142)
List all payments not closed by Payroll Close (PR197), run PR162 with Yes in the Current Payments field Payment Register (PR162)
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