Assigning Canada Employee Garnishments

For wages to be garnished you must assign garnishments to the appropriate employees. You must define the garnishment and the deduction used for the garnishment. In addition, you can override deduction setup and garnishment rules for the specific garnishment.

Once you add an employee garnishment, you cannot change the deduction code. If you have not processed the garnishment through a payroll cycle, you can delete the employee garnishment record and then re-add the record. If you processed the garnishment and you need to change the employee garnishment, you must create a new employee garnishment.

Before you assign garnishments to employees, you must define Canada garnishment rules. Defining Canada garnishment rules You also must define the deductions you want to use for garnishments. Related reports and inquiries

Procedure Flow: Assigning Canada employee garnishments

Assign Canada employee garnishments

Access Canada Employee Garnishment (PR47.1).
Select the employee you want to assign a garnishment to in the Employee field.
Define the identification for the garnishment. Specify this information:

Case Number

You must type the case number for this garnishment. Each garnishment has its own case number. In child support cases, for example, the case number might be a Social Insurance number.

File Number

Type the file number (if any) for the garnishment. File numbers are used to distinguish separate garnishment orders under the same case number.

Description

You must type a description of the garnishment. This description prints on garnishment reports.

Governing Tax Authority

Select the governing tax authority.

Note: The Governing Tax Authority and the Type determine which garnishment rule Payroll uses to calculate this garnishment.

Type

Select the garnishment type determining which rules apply to this garnishment.

Note: The Governing tax authority and the Type determine which garnishment rule Payroll uses to calculate this garnishment.
If this garnishment is not a court-identified arrears garnishment, you must define the deduction used for the garnishment on the Garnishment tab. Specify this information:

Deduction

Select the deduction code the system to use in withholding the garnishment amount.

Amount – or – Percent

If you want to override the amount or percent defined for the garnishment, type the amount or percent to deduct from the employee's earnings for this garnishment.

Note: The calculation type defined for the deduction determines whether the value is an amount or a percent.

Addl or Minimum Amt, Pct (Additional or Minimum Amount or Percent)

Use this field to override the additional amount to define for the deduction.

Monthly Limit

If you want to override the monthly amount for the deduction, type the maximum amount that can be taken for the garnishment in a single month.

Original Balance

For garnishments that are for a total amount to be paid in installments, type the beginning balance.

Balance Type

If you want to override the balance type defined for the deduction, select the balance type.

Balance Amount

If you want to override the balance amount defined for the deduction, type the balance amount.
If there is a court fee for this garnishment, define the court fee on the Garnishment tab. Specify this information:

Court Fee

Type the amount of a court-ordered fee. The amount you type in this field is added to the amount of the garnishment and remitted to the court.

Note: The court fee does not use a different deduction code than the employee garnishment; therefore, the amount withheld for court fees posts to the same General Ledger account as the garnishment deduction.

Court Calc Type

Select the calculation you want to use for a court fee.
Define when Payroll takes the garnishment. Specify this information:

Sub-priority

You must select a sub-priority that applies to the garnishment, arrears, and fees defined on this form.

Effective Date

You must type a beginning effective date that applies to the garnishment, arrears, and fees defined on this form.

Deduction Cycles

If you want to override the deduction cycles for this garnishment, arrears, and fees, select the cycles.
Define garnishment order information on the Garnishment tab. Specify this information:

Effective Date Order

Type the effective date of the garnishment order.

Tax Deductible Order

Select whether this garnishment order is tax deductible.
If a court has indicated there are arrears for this garnishment, you must define the arrears on the Arrears tab. Specify this information:

Deduction

Select the deduction code that the system should use in withholding the arrears amount.

Amount – or – Percent

If you want to override the amount or percent defined for the arrears, type the amount or percent to deduct from the employee's earnings.

Note: The calculation type defined for the deduction determines whether the value is an amount or a percent.

Addl or Minimum Amt, Pct (Additional or Minimum Amount or Percent)

Use this field to override the additional amount to define for the deduction.

Monthly Limit

If you want to override the monthly amount for the deduction, type the maximum amount that can be taken for the arrears in a single month.

Original Balance

If you want to override the original balance for the deduction, type the amount.

Balance Type

If you want to override the balance type defined for the deduction, select the balance type.

Balance Amount

If you want to override the balance amount defined for the deduction, type the balance amount.

Court Fee

If there is a court-ordered fee associated with the arrears, type the amount of a court-ordered fee. The amount you type in this field is added to arrears and is remitted to the court.

Court Calc Type

Select the calculation you want to use for a court fee.
If you need to override the employer fees defined on the garnishment rule, override the fees on the Employer Fees tab.
If this is a support order, define family circumstances related to the garnishment on the Family tab.
If you want to override the net wages defined on the garnishment rules, override the wages on the Net Wages tab.

If you need to override the formula defined on the garnishment rule, override the formula on the Formula tab.


To	Select
Override the entire formula defined for the garnishment rule on Canada Garnishment Rules (PR47.1)	Yes in the Custom Formula field and select the formula details in the fields on the Formula tab. Selecting Yes in the Custom Formula field overrides all the formula details defined on the garnishment rule.
Override one or more (but not all) of the details defined for the garnishment rule on Canada Garnishment Rules (PR47.1)	No in the Custom Formula field and select one or more details in the fields on the Formula tab.

Related reports and inquiries


To	Use
Display an employee's garnishments	Canada Employee Garnishment Inquiry (PR47.2)
List employee garnishment setup	Canada Employee Garnishment Listing (PR247)
Review how garnishments were calculated	Garnishment History Report (PR277) Select Garn Audit Report in the Report Option field.
Review how garnishments have interacted with the Accounts Payable application	Garnishment History Report (PR277) Select Garn AP Report in the Report Option field.
List employees for whom garnishments are set up, but no garnishment amount was withheld for a specific date range	Garnishment History Report (PR277) Select Garn Exception Report in the Report Option field.