Assign direct deposit distributions for United States and non-Canada employees

  1. Access Direct Deposit Distribution (PR12.1).
  2. Select the Company and Employee.

    The direct deposit distribution record that is selected as the default is always the last record processed. If partial auto deposit is selected, the remaining dollars are distributed to the check.

  3. Use these guidelines to enter field values:
    Distribution Order

    Specify the order in which to take the direct deposit distributions. You can leave this field blank, but the direct deposit distribution will not be taken until there is an order number in this field.

    Country

    Select a different country code to set up a direct deposit distribution for future use. If you do not select a country code, the country code from the employee record is the default.

    Note: To retain history on an employee's direct deposit distributions, inactivate a current distribution by removing Xs from all pay cycle fields and adding a new direct deposit distribution with a new number in sequence.
  4. Click the View All button to view all of the employee's direct deposits or to reorder the deposits.
  5. Click the Update ACH button to view the Employee Automatic Deposit (PR12.6) .
  6. Select the Main tab to assign direct deposit distributions for United States and non-Canada employees. Use the following guidelines to enter field values:
    Receiving DFI

    Select the routing number that identifies the bank where the net pay or portion of net pay is deposited.

    Bank

    The bank name for the Receiving DFI is displayed, if the description exists on Employee Bank Maintenance (PR12.4). Type a description to override the description at the employee level.

    For partial direct deposit, the description is printed on direct deposit receipts and payments.

    Account

    Type the bank account number where deposits are made.

    Account Type

    Select C (Checking) or S (Savings) to identify the type of account where funds are deposited.

    Prenotify Status

    Select the status of the direct deposit distribution between the company and the processing bank.

    Select A (Accepted), P (Prenotified), or N (Not Prenotified). If you change the Bank ID or Account fields, the Prenotify Status automatically changes to Not Prenotified and you must repeat the process.

    Payment Description

    Type the description that prints under the employee deductions in Earnings and Deductions Calculation (PR140) and on payment and direct deposit receipts created by Payment Print (PR160).

    Flat Amount

    If the employee wants a specific amount automatically deposited, type the amount and leave the Percent of Net field blank.

    Percent of Net

    Type the percent of net pay that the employee wants automatically deposited.

    If a value is specified in the Percent of Net field, leave the Amount field blank.

    Default

    Select whether this is the employee's default direct deposit distribution.

    If the Automatic Deposit field on Employee (HR11.1) is Yes, then you must select a default direct deposit distribution. The distribution you select as the default is always processed last. You must define the default account as 100 percent to allow the Payroll application to distribute the total remaining balance of net pay to this account after all other distributions have been processed.

    Print Receipt

    The value in this field is populated in the Print Receipt field of the PMTOUT record. It this field is blank, then a Yes is displayed in the PMTOUT Print Receipt field.

    Effective Date (Begin Date)

    Type a beginning date for the distribution. If you leave the Begin Date field blank, the system date is used. The begin date is compared to the payment date specified in Earnings and Deductions Calculation (PR140) to determine if the direct deposit distribution is valid.

    Effective Date (End Date)

    Type an ending date for the distribution. If the End Date field is left blank, no end date is assumed. The end date is compared to the payment date specified in Earnings and Deductions Calculation (PR140) to determine whether the direct deposit distribution is taken.

    Cycles

    Match the cycles with the cycles on Earnings and Deductions Calculation (PR140). Select an X in the appropriate fields to indicate the cycles in which the direct deposit distribution is taken. You can select up to nine cycles.

    You must select at least one cycle.

    If you move an employee from one country to another, then make distributions for the current country inactive. To make distributions inactive, you must put an end date on all direct deposit distributions for the current country or remove the Xs from the Cycles field. Then create new distributions for the employee with the new country in the Country Code field.