Standard time records
In the Payroll application, you can use an Employee Group to group together employees who work the same number of hours and have the same pay code for the standard time record every pay period. For example, an Employee Group might include all salaried employees.
Once the group is established, you can set up a standard time record for the group using Standard Time Record. Creating standard time records eliminates manual entry of employee time records every pay period. To generate the time records of the group, run Automatic Time Records each pay period.
For an employee to have a time record created through a group standard time record, the Auto Time Record field on the Pay tab of Employee, must be set to T (Time Group) or Y (Time Group or Individual). If you select T, Payroll generates only employee group time records. If you select Y, Payroll generates both employee group time records and standard time records.
If the employee has both an individual standard time record and a time group standard time record, the Auto Time Record field is set to Y (Time Group or Individual). If the field is set to Y, verify that the time record was not duplicated in the pay period.
Example
Two Rivers has four different sets of employees who work the same number of hours each pay period. To ease entry time each pay period, Two Rivers created the four mutually exclusive Employee Groups listed below and established a Group Standard Time Record for each of the employee groups.
| Employee Groups | Description | Pay Code | Hours Worked per Pay Period |
|---|---|---|---|
| FT SAL MTH | Full-time salaried employees paid monthly | Reg | 173.33 |
| FT SAL BW | Full-time salaried employees paid bi-weekly | Reg | 80.00 |
| PT SAL W | Part-time salaried employees paid weekly | Reg | 20.00 |
| PR SAL BW | Part-time salaried employees paid bi-weekly | Reg | 40.00 |
For an employee to have a unique time record created from the standard time record, you must set the Auto Time Record field on the Pay tab of Employee to S (Standard Time Record). If you select S, Payroll generates only standard time records.
You can also establish Standard Time Records on an individual basis. If an employee works the same number of hours and receives the same pay each period, use Standard Time Record to define the employee standard time record. If the employee belongs to a group for which there is an automatic time record, do not use this option unless the employee is to have both a group standard time record and an individual standard time record.