Entering activity time records

This procedure covers how to enter time records with activity information assigned to them. The activity information is used by Project Accounting.

Before you enter activity time records, you must define pay codes, employee pay, and activities. Setting up pay structure

Enter activity time records

  1. Access Activity Time Entry (PR35.6).
  2. Type the batch number you want to assign to the time records in the Batch field.
  3. Select the employee you want to enter time records for in the Employee field.
  4. Enter time records. Specify this information:
    Hours

    Hours worked for this time record.

    Activity

    The activity to which you want to post the time record amount.

    Note: If you leave this field blank, the system posts the time record amount to the activity from the pay code, job code, then from the employee record.
    Acct Cat (Account Category)

    The account category to which you want to post the time record amount. If you leave this field blank, the system posts the time record amount to the account category from the pay code, job code, then from the employee record.

    Att Code (Attendance Code)

    The attendance code used to track attendance history in the Time and Attendance application.

    Date

    Type the date of the time record.

    The system uses this field to determine the pay period and work period and to select time records for processing.

    Pay Code

    The pay code that applies to this time record.

    Job Code

    The job code with which the pay is associated. If left blank, the job code defaults from the employee record.

    If you use formal positions in the Personnel Administration application and position rules are defined to default the job code, then the job code defaults from the position and then the employee.

    Rate

    Type the rate of pay for this time record.

    – or –

    Leave the field blank and the rate of pay defaults in.

    Rate of pay defaults.

    SH (Shift)

    The shift the pay is associated with, or you can leave the field blank and let the shift default from the employee record.

    If you use formal positions in the Personnel Administration application and position rules are defined to default the shift, then the shift defaults from the position and then the employee.

    Note: If you are logging this field to history, using Data Item Attributes (HR10), and the employee shift value changes, the value will be retrieved from logged history for any time record entered with a date prior to the effective date of the shift change.
    CG (Check Group)

    The check group that hours on this line belong to. Time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are desired, type a different value.

    PG (Process Group)

    The process group that hours on this line belong to. Time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but combine earnings in a single payment.

    TF (Tax Frequency)

    The option that indicates how you want to override normal taxation.

    PD (Payroll Distribution)

    If a percent distribution record exists on Payroll Distribution - Employees (PR23.1) for the pay code entered on the time record, Yes displays. To override a defined percent distribution, change the Yes to No.

    Ocr (Occurrence)

    Determines if the time record entry is a new occurrence or a continuation of an existing occurrence if it is associated with an attendance code.

  5. Select the Work tab to override work information. Specify this information:
    PR Acct Nbr Grp (Business Number Group)

    The business number group you want to use for this time record. The business number group is a code that represents a business number for a Canada employer.

    Note: The Business Number Group you type in this field overrides the one you type in the Business Number Group field on the Canada tab of Company (HR00.1) or Process Level (HR01.1).
    QC Ent Nbr Grp (Quebec Enterprise Number Group)

    The Quebec enterprise number group you want to use for this time record. The Quebec enterprise number group is a code that represents an enterprise number for a Quebec employer.

    Note: The Quebec enterprise number group you type in this field overrides the one you type in the Quebec Enterprise Number Group field on the Canada tab on Company (HR00.1) or Process Level (HR01.1).
    Location

    A location to override the location defined on Employee (HR11.1).

    Note: If this time record applies to U.S.employees and you make a selection in this field, TaxLocator uses this location to create tax deductions for these time records.
  6. Select the Expenses tab to override the General Ledger or Activity expense account.
  7. Select the User Analysis tab to define user analysis values used in Strategic Ledger.

Options for entering activity time records

These options are available for entering activity time records:

To Select
view total hours and amounts entered for the employee the Totals special action.
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