Entering step and grade or grade range schedule time records

This procedure covers how to enter time records for employees assigned to a step and grade or grade range schedule.

You set up grade range schedules in the Personnel Administration application. Before you enter step and grade or grade range schedule time records, you must define pay codes and step and grade or grade range schedules. For more information, see the Infor Personnel Administration User Guide. Setting up pay structure

Enter step and grade or grade range schedule time records

  1. Access Step and Grade, Grade Range Time Entry (PR35.4).
  2. Type the batch number you want to assign to the time records in the Batch field.
  3. Type the time record date for these time records in the Time Record Date field.
  4. Select grouping options. Specify this information:
    Check (Check Group)

    The check group that hours on this line belong to. Time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are desired, type a different value.

    Process (Process Group)

    The process group that hours on this line belong to. Time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but combine earnings in a single payment.

  5. Enter time records. Specify this information:
    Hours

    Hours worked for this time record.

    Pay Code

    The pay code that applies to this time record.

    Schedule

    If this is a Step and Grade time record, select a schedule.

    – or –

    Leave the field blank and let the schedule default from the employee record.

    If this is a Grade Range time record, select a schedule, or leave the field blank and let the schedule default from the job code, then from the employee record.

    If you use position management in the Personnel Administration application and the position rules are defined to default schedule from positions, the schedule first defaults from the employee multiple position record, then from the either the job code (if you do not use formal positions) or position (if you use formal positions).

    Grade

    If this is a Step and Grade time record, select a grade.

    – or –

    Leave the field blank and let the grade default from the employee record.

    If this is a Grade Range time record, select a grade, or leave the field blank and let the grade default from the job code, then from the employee record.

    If you use position management in the Personnel Administration application and position rules are defined to default schedule from positions, the grade first defaults from the employee multiple position record, then from either the job code (if you do not use formal positions) or position (if you use formal positions).

    Step

    If this is a Step and Grade time record, select a step.

    – or –

    Leave the field blank and let the step default from the employee record.

    If you use formal positions in the Personnel Administration application and position rules are defined to default step from positions, the step first defaults from the employee multiple position record, then from the formal position code.

    Job Code

    The job code with which the pay is associated.

    – or –

    Leave the field blank and let the job code default from the employee record.

    If you use formal positions in the Personnel Administration application and position rules are defined to default the job code, then the job code defaults from the position and then the employee.

  6. Select the Work tab to override work information. Specify this information:
    PR Acct Nbr Grp Code (Business Number Code)

    The business number code you want to use for this time record. The business number code is a code representing a business number for a Canada employer.

    Note: The business number code you type in this field overrides the one you type in the Business Number Code field on the Canada tab of Company (HR00.1) or Process Level (HR01.1).
    QC Ent Nbr Grp (Quebec Enterprise Number Group)

    The Quebec enterprise number group you want to use for this time record. The Quebec enterprise number group is a code that represents an enterprise number for a Quebec employer.

    Note: The Quebec enterprise number group you type in this field overrides the one you type in the Quebec Enterprise Number Group field on the Canada tab on Company (HR00.1) or Process Level (HR01.1).
    Workers Comp State/Prov

    Select the workers compensation state or province associated with the time record.

    Location

    A location to override the location defined on Employee (HR11.1).

    Note: If this time record applies to U.S.employees and you make a selection in this field, TaxLocator uses this location to create tax deductions for these time records.
  7. Select the Expenses tab to override the General Ledger or Activity expense account.
  8. Select the User Analysis tab to define user analysis values used in Strategic Ledger.
Related topics