Creating arrears deductions

Specify this information:

Processing Group

Select a processing group to search for employees who do not have current time records.

You cannot select both a Processing Group and a Process Level.

Processing Level

Select a process level to search for employees who do not have current time records.

Department

Select a department to search for employees who do not have current time records. You must select a process level in the Process Level field before you can select a department.

User Level

Select a user level to search for employees who do not have current time records.

Employee Group

Select an employee group to search for employees who do not have current time records.

Pay Frequency

Select X to include employees paid weekly, bi-weekly, semi-monthly, or monthly, and who do not have current time records.

You can select more than one pay frequency. If you do not select any pay frequencies, all pay frequencies are included.

Include or Exclude

Select the value indicating whether you want to include or exclude status codes (from the status field) in the search criteria.

Status

Select to include or exclude an employee status code in your search for employees.

Employees

Select an employee for whom you want to create arrears deductions.

The application creates arrears for the employee even if the employee does not meet the criteria you select above. The employee must not have current time records eligible for arrears deductions.

Pay Class

Select a Pay Class to include employees who DO have current time records with pay codes linked to this pay class.

Use this field if you have employees with current time records in a noncash or flex dollar (no regular pay) pay class. The application changes the current status time records to future status before putting eligible deductions into arrears.

Pay Codes

Select a Pay Code to include employees who DO have current time records with this pay code.

Use this field if you have employees with current time records in noncash or flex dollar (no regular pay) pay codes. The application changes the current status time records to future status before putting eligible deductions into arrears.

Deduction Cycle

Select a deduction cycle from 1-9 to determine which deductions to place into arrears.

Use Deduction (PR05.1) to assign individual deductions to a specific deduction cycle. Use Employee Deduction (PR14) or Deduction Speed Entry (PR15) to override the deduction cycles defined on PR05.1 for individual employees.

Payment Date

Type the payment date on which the payroll cycle will perform arrears deductions.

The payment date, along with the deduction cycle, determines which deductions the application puts into arrears.

Arrears Status

Select a value indicating whether you want to create the arrears deduction in future or current status.

If you create arrears in Current status, Payroll processes the deductions in the next payroll cycle in which the employee has current time records. The application uses Earnings and Deductions Calculation (PR140) to process the arrears deductions.

If you create arrears in Future status you must first run Time Record Selection (PR38.1) or Batch Time Record Update (PR137) to bring the deductions to current status before running Earnings and Deductions Calculation (PR140).

Update

Select an option to determine if you want to create the arrears deduction records and a report or a report only.

Select Yes to create the arrears deduction records and create a report. If you selected a pay class or pay code, Payroll changes current time records in the pay classes or pay codes to Future status before the application updates the arrears deduction records.

Select No to create a report to view pending changes without making updates to the application.

Run Option

Select a value to determine whether you want to create or delete arrears deductions.

Select Create if you want to create new arrears deductions for the employees who meet your selected criteria.

Select Delete if you want to delete arrears deductions originally created by Arrears Automation (PR139). Use this option if you previously ran PR139 in error or with incorrect parameters. If you want to delete all arrears deductions for one employee, use One Time Deduction (PR39).

Report Sequence

Select the value indicating the order the report prints.

Employee Sequence

Select the value indicating whether you want to override the default print order defined in Company (HR00.1).

If you select Employee Name, employees list by name.

If you select Employee Number, employees list by number.