Creating a replacement payment

When you replace a payment, the application assigns a new payment number to the existing payment previously closed by Payroll Close (PR197). Payment replacements automatically update employee history by replacing the number and, optionally, the date of the original payment received. Because history does not change, you do not need to run Payroll Close (PR197) to update history for a replacement payment.

Before creating a replacement payment, reserve the replacement payment numbers in Manual Payment Reservation (PR81.1). Reserving replacement payment numbers

Create a replacement payment

Access Payment Replacement (PR86.1).

Note: When you assign a new payment number, the original payment number is voided automatically on Bank Account Reconciliation (PR85.1). The new payment is created as a manual payment type for payment reconciliation purposes.
Complete the form. Specify this information:

Company

Select a company.

Employee

Select an employee.

Bank Code

Select the bank account on which the funds were drawn for the original payment.

Payment Number, Type

Select the payment number you are replacing.

When you select the payment number, the payment type displays.

New Payment Number

Select a reserved payment number to replace the original payment number.

Date

You can type a new payment date for the replacement, or leave the field blank and allow the date of the original payment to default.
Select the Replace form action to replace the original payment number.
Click the Print button to open the Manual Payment Print (PR80.2) subform, and print the replacement payment.

Bank Reconciliation (PR155) and Payment Register (PR162) use the replacement date for reporting. In Bank Account Reconciliation (PR85.1), the replacement date becomes the void date of the original payment as well as the payment date of the replacement manual payment. This new date does not affect the date associated with the original payment history. Payroll history reports like Payment Detail Listing (PR260) print the original date. If the original payment history must be associated with a different date, you must void the original payment and issue a manual payment.