Editing for Missing Time Records

Use Missing Time Records (PR136) to list employees missing a Batch, Future, or Current status time record. Optionally, you can create time records for employees missing time records. Time records can also be created using Standard Time Record (PR30.1).

Before you run the report Missing Time Records (PR136), exclude terminated, retired, and leave of absence employees from the report parameters.

Note: You can complete both the Selection and Create Time Record tabs in one submission of the job, or you can complete the Selection or Create Time Record tabs separately for separate submissions.

Edit for missing time records

Access Missing Time Records (PR136).
Select the Selection tab to edit for missing time records.
Choose to run the report by Company, Processing Group, Process Level, User Level, Department, Employee Group, or Employee. Use the following guidelines to enter field values:

Exclude or Include

Select the value to include or exclude employee status codes selected in the Employee Status fields.

Status

Select up to 10 employee status codes to include or exclude from the report, depending on the value you select in the Exclude or Include field.

Time Record Status

Leave this field blank to include Batch, Future, and Current time records.

– or –

Type X in the field associated with the pay frequency to select the status.

Since time records can only hold one status at a time (Batch, Future, or Current), the time record always reflects as "missing" from the other statuses.

Pay Frequency

Leave this field blank to include all pay frequencies.

– or –

Type X in the field associated with the pay frequency to select the pay frequency.

Pay Codes

Select up to ten pay codes to report only the employees missing time records for specific pay codes.

Employee Sequence

Select an employee sequence to override the default print order defined for the company.

Select the Create Time Record tab to create time records. In the Create Time Record field, select the value that indicates if and how you want to create time records for employees missing time records:


In the Create Time Record field, if	Then
You select Employee Standard Time Records	Payroll creates time records using the employee's standard time records on Standard Time Record (PR30.1).
You select From Parameters	Payroll creates time records using the parameters you define on Missing Time Records (PR136).
You select Employee Std TR or Parameters	Payroll creates time records by first looking to Standard Time Record (PR30.1). If Payroll does not find employee standard time records in Standard Time Record (PR30.1), it uses the parameters you define on Missing Time Records (PR136).
You select Do Not Create Time Records	Payroll does not create time records. This selection defaults if you do not make a selection in the Create Time Record field.

Note: When you create time records, the time records created are still displayed as missing on the prt. report.

Create a Time Record on the Create Time Record tab. If you did not complete parameters on the Selection tab, you receive a prt. report showing time records missing in all three statuses (Batch, Future, and Current).

Use the following guidelines to enter field values:

Time Record Status

Select the status of Batch, Future, or Current.

If you selected to create time records in the Create Time Records field, you must make a selection in this field.

Time Record Date

Type a date to determine the pay period and work period if you selected:

Employee standard time records

– or –

Employee Std TR or Parameters in the Create Time Record field.

Batch

Type or select the batch number you want to use to create time records if you selected Batch in the Time Record Status field.

If the selected company has auto batch numbering defined on Company (HR00.1), leave this field blank to create a new batch.

If the company does not have auto batch numbering, type a batch number or select an existing batch number.

Exclude Emp Status

Select up to 10 statuses to exclude from time record creation.

Pay Code

Select the pay code to use to create time records.

Payroll verifies the pay code for each employee.

Hours

Type the number of hours to assign to the time record.

Time Record Date

Type the date on which you want to create the time record.

Att Code

Select an attendance code to create a time record for a specific attendance code when tracking attendance.

If the selected attendance code has a default pay code defined, you can leave the Pay Code field blank. If a default pay code is not defined for the attendance code, enter a valid pay code in the Pay Code field.

Ocr

If an attendance code is entered in the Attendance Code field, select Yes to indicate the record is an attendance occurrence, or No to indicate the record is a continuation of an existing occurrence.

CG

Type a check group to associate the pay code with a specific check group.

PG

Type an alpha or numeric value to associate the pay code with a specific process group.

Activity

Select the activity to which you want to post this time record information.

If you leave this field blank, Payroll posts the time record amount to the activity from the pay code, job code, and then from the employee record.

Acct Cat

Select the account category to which you want to post this time record information.

The account category defaults the same way as the activity, but can be changed.

Cont Year

Type the contract year to create the time record.
Select the Add form action.
Select the Submit form action to submit the report.

Options for creating Missing Time Records

These options are available for Creating Missing Time Records.

To create missing time records for employees flagged for group or standard time records, re-run Automatic Time Records (PR134).

Select Employee Standard Time Records in the Create Time Record field to create time records for employees who have a record created through Standard Time Record (PR30.1) and are flagged on Employee (HR11.1).

To manually enter a missing time record use Time Record Entry (PR36.1) or Attendance Time Entry (PR35.5).

Run Missing Time Records (PR136) to create time records.