Posting to the General Ledger

Payroll liabilities flagged for payment in Accounts Payable cannot be paid until General Ledger Posting (PR198) updates Accounts Payable. General Ledger Posting (PR198) creates postings for Accounts Payable, General Ledger, and Project and Activity Accounting. Non-Lawson General Ledger users do not have to run PR198, the PRDISTRIB (UNIX/Windows) DBPRPRD (IBMi) records can be captured from Payroll Close (PR197).

Before running General Ledger Posting (PR198), run Payroll Close (PR197) first in Report mode to check general ledger entries, and then complete the close by running PR197 in Update mode. Use this procedure to post to the General Ledger.

Note: If PR198 is not run timed to the payroll cycle, then the report will not balance to PR197 totals. If multiple payroll cycles are closed with one PR198, then the result is a lack of a one-to-one relationship between PR197 totals and PR198 totals for balancing purposes.

Access General Ledger Posting (PR198).
Select a Processing Group or Process Level in the appropriate fields.
Use these guidelines to specify the field values:

AP Default Process Level

If you are creating accounts payable invoices and do not want to use the Accounts Payable default process level, then specify the default process level that you want to use.

If you leave this field blank, then the Accounts Payable process level is set as default. If a default process level was not entered, then you will not be able to run General Ledger Posting (PR198).

Family Medical Coverage

Select whether the company has a health plan that includes family coverage.

When child support deductions are processed in Payment Tape Creation (AP160), the option that you select is passed as the Medical Support Indicator and is displayed as Comment line 4.

This is a required field when you enter a value in Child Support Type.

Child Support Type

Select CS or CH option for Child Support Garnishment.

The deduction amounts that is passed to Payment Tape Creation (AP160) that is associated with this type of child support type will be processed in accordance with the standards set by the National Automated Clearing House Association (NACHA).

This is a required field when you enter a value in Family Medical Coverage.

Update Option

Select whether to update the application with general ledger postings.

If you select Report Only, then Payroll creates a report of general ledger postings, but does not create the actual postings to general ledger.

If you select Update, then Payroll creates a report and creates the actual postings to the general ledger.

Note: If the General Ledger Posting finds any currency error payroll distributions, then you must correct the errors on Payroll GL Dist - Currency Err (PR70.1).
Select the Submit form action to submit the report.
Access Payroll Cycle Status (PR00.1).
Verify the completion of the posting.

Note: For General Ledger Posting to create general ledger interface file records, you must select Yes in the Create GL Transactions field when you set up the company in Company (HR00.1). The report creates expense entries and company accrual entries with a posting date that matches the general ledger date on Payroll Close (PR197) and creates cash and employee accrual entries with a posting date that matches the payment date in Earnings and Deductions Calculation (PR140).