Entering employee attendance history manually through Payroll

Use Standard Time Record (PR30.1) to define standard time records for an individual employee or an employee group. You can add attendance codes to standard time records.

When employees work the same number of hours each pay period, such as salaried employees, standard time records eliminate entering time for every pay cycle by automatically creating time records for eligible employees.

For an employee record to be eligible for a standard time record, the employee record must have an Auto Time Record field value of Standard, Time Group, or Yes. When you run Automatic Time Records (PR134), Payroll creates time records and calculates wages for eligible employees. Creating automatic time records

Enter employee attendance history manually through Payroll

  1. Access Standard Time Record (PR30.1). Assigning standard time records
    Note: If you leave the Amount field blank, the pay rate defaults from the pay code, alternate rates, job code, pending actions, log file, or the employee record.
  2. Complete the form to update attendance history in. Use the following guidelines to enter field values:
    Pay Code

    Select a pay code.

    A pay code tied to an attendance code defaults when you select an attendance code.

    Job Code

    Select a job code. If you leave this field blank, the job code defaults from the employee record.

    Amount

    Type the rate of pay or leave the field blank.

    For hourly employees, the amount is considered an hourly rate and is multiplied by the hours entered on the time record. For salaried employees, the amount entered overrides normal salary amounts for pay codes with calculation type of Normal Rate and is not multiplied by the hours entered.

    Time Record Comments

    Click the Time Record Comments button to open the Comments subform. Use the subform to type comments about the time record and indicate whether the comments are allowed to print on reports.

    Work, General Ledger, and More tabs

    Select these tabs to change defaults for entry or reporting.

  3. Select the Add form action to add the record.

Related reports and inquiries

To Use
Create time records that update attendance history in the application

Speed Entry Setup (PR33.1)

– or –

Detail Time Entry (PR35.2)

– or –

Activity Time Entry (PR35.6)

– or –

Automatic Time Records (PR134)

Create time records for employees associated with a step and grade schedule or a grade range schedule Step and Grade, Grade Range Time Entry (PR35.4)
Create time records associated with attendance codes defined in , which uses these records for tracking hours and occurrences Attendance Time Entry (PR35.5)
Add or maintain attendance codes and occurrences for future or current time records Time Record Entry (PR36.1)
Create batch status time records from the time record interface file and include attendance codes and occurrences on the report (if they are included in the time record interface file) Time Record Interface CSV (PR530)
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