Purging purchase orders and receipts

You can purge purchase orders and receipts from the database after you have updated all purchase order activity and closed the Purchase Order period. When you purge purchase orders and receipts, you create more space on the database which can speed up processing. The following procedure shows you how to purge purchase orders and receipts.

Before you can purge purchase orders and receipts, you must update and close the Purchase Order period. Closing the purchase order period

Procedure flow: Purging purchase orders and receipts

To purge purchase orders and receipts

  1. Access PO and Receipt Purge (PO300).
  2. Type a job name and job description.
  3. To archive the records to a CSV file, select Y (Yes) in the Archive Records field. The default value is N (No).
    Caution: 
    Once you purge purchase order and receipt records you cannot reverse your decision. If you select No in the Archive Records field, the records will be permanently deleted.
  4. In the PO and Receiver Purge tab, select the company for which you want to purge records.
  5. In the PO and Receiver Purge tab, select the parameters that determine which records you want to purge. Consider the following field.
    Thru PO Close Date (Through Purchase Order Close Date)

    If you chose to purge purchase orders, type the date through which you want to purge purchase order records. All purchase orders closed on or before this date will be purged.

    Receiver Date Range

    If you chose to purge receivers, type the beginning date and the end date for which you want to purge receipt records.

    Note: A receipt that has a valid Lawson purchase order associated with it can only be purged using the Purge Purchase Order option.
    Thru Return Close Date

    If you chose to purge returns, type the date through which you want to purge return records. All returns closed on or before this date will be purged.

  6. Add the job.
  7. Submit the job to purge records.