Changing the item flag

Note: You do not need to run Phase 2 if you are using all items from a vendor.

Phase 2 of the Vendor Agreement Import process is optional. It consists of changing the Lawson Item flag based on UNSPSC codes or user fields values from the CSV file.

To change the item flag

Access Vendor Price Agreement Import (PO536).
On the Processing tab, specify where you want to load the vendor information. Use the following guidelines to enter field values.

Agreement Reference

Enter the vendor agreement reference to change.

Run Phase (1) to Load Vendor Agreement File

Select No.

Run Phase (2) to Change the Lawson Item Flag

Select Yes.

Note: This phase is optional. You will run Phase 2 only if you want to change the default value of the Lawson Item flag.

Run Phase (3) to Update Agreement Item

Select No.

Note: The value you select in the Lawson Item field will determine whether a Lawson item number will be assigned to the vendor agreement line in Phase 3.
To change the default value of the item flag (in Phase 1), on UNSPSC codes or user fields (in Phase 2):

Select the UNSPSC tab. Assign a new Lawson Item Flag value and enter the UNSPSC codes from the CSV file for each item value you want to change.

– or –

Select the User Field tab. Assign a new Lawson Item Flag value and enter user field values from the CSV file for each item value you want to change.

You can change the Lawson Item flag and enter values on either the UNSPSC tab or the User Field tab for each run. You cannot enter values on both tabs during the same run. The system will search for vendor agreement lines that match the values you entered and change the Lawson Item flag for any items that match.

Reports created by Phase 2

The Phase 2 Set Lawson Item Flag report generates a summary of the number of agreement lines set to Yes, the number of agreement lines set to No, the number of agreement lines that were unchanged, and the total number of agreement lines with no corresponding Lawson item.