How are charges maintained?

After bank charges are released using P-Card Invoice and Release (PD130), you maintain them by using an online form. With P-Card Charge Approval (PD20.1), you can approve, dispute, close, reject, or change detail for a bank charge. Comments may be attached to the charge by clicking the Details (Dtls) button.

The process for maintaining charges involves these tasks:

• Approving the bank charges

• Closing the charges (performed by the administrator)

• If charges are incorrect, the administrator rejects the charges, and the cardholder reviews them, makes changes, and approves them

During program setup, you decided on two important options, whether to automatically approve charges, and automatically close charges once they are approved. On P-Card Program Setup (PD01.1), if you selected Yes to both auto approval and auto close, you cannot then maintain charges using P-Card Charge Approval (PD20.1).