To create bids manually

  1. Access Bid (PO16.1) to add a small number of items for a bid.
  2. To manually select a small number of items for a bid, Use these guidelines to enter field values.
    Procurement Group

    Select the procurement group for which to create a bid. A procurement group is a group of companies that share a common procurement effort. They buy items and services together.

    Bid

    Select a bid name that represents a group of items for which vendor bids have been received.

    Mimic

    Select Yes to create new bids by copying detail lines from an existing bid.

    Note: You inquire on the existing bid you want to copy, leaving the Vendor field blank. Then, you select a vendor and add the new bid or bid response.

    You can create a generic bid and use this field to create additional bids.

    Vendor

    Select the identification number that is assigned to the vendor.

    Purchase From

    You can select an alternate remittance or purchasing location for the vendor.

    Effective Date

    You can specify a date when the vendor's prices go into effect.

    Update

    Decide whether to keep specific items from being loaded to quotes or contract lines by running Bid Load to Contract or Catalog (PO150).

    Item

    You can select items to include in a bid.

    If items are not in the Item Master file, add them on Item Master (IC11.1).

    Buy UOM

    Specify the buy unit of measure of goods for this item.

    If you do not specify a buy unit of measure, then the value from Item Master (IC11.1) is used. If Source UOM is used, then this overrides requisitions and is the default on POs. If both are used, the Source UOM and Buy UOM must match.

    Vendor Price

    Type the price from the vendor for the vendor item.

    Vendor Item

    Type the vendor item number.

    Price UOM

    Type the price unit of measure for the vendor item.

    Purchase Quantity

    Type the total purchase quantity within the user-defined time period. For manually entered bid items, the time period is one year prior to the specified date.