Buyer

The buyer is required to indicate who is performing the purchasing function. You must set up at least one buyer.

You may define the following for a buyer:

  • Purchasing authority

  • Purchase order limits

Use purchasing authority to restrict buyers to certain purchasing classes, vendors, locations, and requesting locations. Purchasing classes are defined in the Inventory Control application. You may also define purchase order limits for a buyer. Global Location Numbers can be assigned to a buyer to represent an entire purchasing organization as an entity.

Worksheet filters

The Purchase Order Worksheet takes items ordered in another application (order entry, requisitions, case carts, inventory control) and creates purchase orders online. The worksheet filters determine which items are selected. Worksheet filters can be entered on a worksheet directly, or if filters are not entered on the worksheet, it is filtered in accordance with the filters specified for the buyer processing the worksheet. The application knows which filters to use based on the buyer login, which is indicated on the buyer record when you set up a buyer.

Available filters include: items with no cost, items with no vendor, a specific buyer or PO code, and so on. Thus, if a buyer has a worksheet filter for no cost items, when she processes the PO Worksheet, only the pending purchase items with no associated pricing information will be available to her.