Closing PO lines without invoicing

Some users need to close PO lines that have been received but not invoiced and have no plans to be invoiced. This might happen, for example, if the PO line expense was paid outside the purchase order system.

To close PO lines without invoicing

  1. Access Purchase Order Entry (PO20.1).
  2. Select Inquire as the form function.
  3. Select the line that has been received but has not been invoiced.
  4. Select Receipt Archive as the function code on the line that you want to close.
  5. Select Change as the form function.