Importing purchase orders from non-Lawson to Lawson

You can import purchase orders from a non-Lawson source into the Purchase Order application. The batch program you run to import the purchase orders is Purchase Order Interface from Non Lawson (PO520). PO520 imports all the records that are needed to process purchase orders.

The first time that you run the program, Lawson recommends that you run it in Report Only mode. PO520 then creates a listing of records in error that were not interfaced, and you correct those using Purchase Order Interface (PO53.1). After the records are corrected, run PO520 again in Update and Report mode.

You specify a user-defined file name when running PO520, and indicate whether the source of the input file is a CSV or database input file. The program looks for the interface input file in the following directory:

$LAWDIR/ productline /work/PO520CSV (for UNIX and IBMi)

%LAWDIR%\ productline \work\PO520CSV (for Windows)

For information on record types, required fields, and file layouts, see the Purchase Order File Layouts.

To import purchase orders from non-Lawson to Lawson

  1. Access Purchase Order Interface from Non Lawson (PO520).
  2. Type a job name and description.
  3. Use the following guidelines to enter field values.
    Procurement Group

    Select the identifier for the procurement group, which is a level above company where you can consolidate purchasing activities for a multi-level company procurement structure.

    Company

    Select the Purchase Order company.

    Vendor Search Option

    Select whether you want the Accounts Payable vendor or the vendor associated with the cross-reference vendor.

    Default Buyer

    Select a default buyer for the interface.

    Filename

    Type a user-defined file name for the input file.

    Processing Option

    Select whether you want a CSV input file or a database input file.

    Report Only

    Select whether you want to run the program in Report Only or Update and Report mode. Select Report Only to be able to find and correct potential errors. Select Update and Report mode to load purchase orders.

    Release Purchase Orders

    Select whether to automatically release purchase orders in batch.

    Maximum Error Count

    Type the maximum number of errors considered acceptable.

    Enable GTIN Processing

    If set to Yes, the program will add the supplied GTIN field to the interface file.

  4. Submit the job.