How does P-Cards interact with Purchase Order?

When creating a purchase order, you indicate whether the purchase order is a P-Card purchase order (to be paid by a P-Card). Additionally, you can assign a P-Card number to a purchase order (to be paid by that specific P-Card). If you leave these two options blank, their values from the vendor setup default. The P-Card number cannot be changed once the purchase order is received or invoiced. You define purchase orders using Purchase Order Entry (PO20.1).

The same P-Card options exist on Worksheet Header Detail (PO23.2). Again, if you leave these options blank, their values from the vendor setup default. When you run Purchase Order Interface from Lawson Applications (PO100) to create purchase orders, the following restrictions apply. If the purchase order is marked as a P-Card purchase order and:

• The P-Card number exists, PO100 will create and release the purchase order.

• The P-Card number is blank, you need to type the P-Card number on Worksheet Header Detail (PO23.2) first before running PO100.

These two P-Card options also exist on Purchase Order Interface (PO53.1). If you leave them blank, their values default from vendor setup. One way to bring P-Card information in on a purchase order is by running Purchase Order Interface from Non Lawson (PO520).

Two Purchase Order reports list purchase orders for P-Cards:

• Received, Not Invoiced (PO135) - lists purchase orders for P-Cards that have not been invoiced

• Matched, Not Received Report (PO136) - lists purchase orders for P-Cards that have been invoiced but not received