How does P-Cards interact with Accounts Payable?

Lawson P-Card statements are paid by the Accounts Payable application. The P-Card application creates an invoice for each statement of charges received from the bank. This Accounts Payable invoice is processed and paid using the Accounts Payable payment cycle.

The P-Card number can be assigned to a vendor during vendor setup (AP10) to default onto the purchase orders created for that vendor. Additionally, the Accounts Payable vendor can be flagged to require a P-Card number while entering a purchase order for that vendor. Vendors can also be setup for P-Cards during conversion by using Vendor Conversion (AP510).

Payments are made to the P-Card bank, defined as a vendor in Accounts Payable . In addition, P-Card merchants can be associated with an Accounts Payable vendor. By doing so, you can create consolidated 1099 reports for vendors and merchants, and other P-Card reports.

The three 1099 reporting programs that let you do so are:

• 1099 Forms Creation (AP145) - Can restrict the 1099 form creation to up to 10 merchants

• 1099 Tape Creation (AP146) - Can restrict the 1099 tape creation to up to 10 merchants

• Reportable Income Report (AP245) - Can restrict the listing of a vendor's reportable income by P-Card program and merchant or merchant group

When run by a specific vendor, these reports list the income for the vendor and its associated merchants.