To add retainage information at the header level:

  1. Access Purchase Order Header Interface (PO53.1).
  2. Add header information.

    Use the following guidelines to enter field values:

    Company

    Select the identifier for the AP company that needs retainage information added.

    PO

    Type the identifier for the purchase order.

    Procurement Group

    Enter the identifier for a group of companies that share a common procurement effort. They buy items and services together.

  3. Select Inquire as the form function, and the Retainage button appears.
    Note: The Retainage button appears when you are using Contract Management or when there are values in the retainage fields of the POCHEADER file.
  4. Click the Retainage button to access Purchase Order Header Retainage Interface (PO55.1).
  5. Add retainage information.

    Use the following guidelines to enter field values:

    First Retainage Percent

    Type the retainage percent that is used if the percent complete for the purchase order is less than or equal to the up to percent complete amount.

    Up to Percent Complete

    Type the percent complete value that determines when to use the first retainage percent or second retainage percent.

    Second Retainage Percent

    Type the retainage percent that is used if the percent complete for the purchase order line is greater than the up to percent complete amount.

    Retainage Due Date

    Type the due date that is used on the retainage invoices. If blank, the system defaults the due date from the invoice to the payment record when invoice was created.

    Track Percent Complete

    Select whether the percent complete is tracked at the line level or at the vendor agreement level. If left blank, then no retainage applies to this purchase order.

    Override Percent Complete

    If there is a value in this field, the system uses this value to determine which percent to use for retainage.

  6. Select Change as the form action.