Purging position information

Choose the information to purge including positions, user fields, and position history. Position records are purged according to their effective dates. If a position record includes an open requisition, an employee with no end date on the position record, or a current action that changes position fields, it cannot be purged. Position Purge (PA302) does not purge employee records.

Caution: 
Purging records permanently removes them from the database. You cannot retrieve purged information. We recommend that you back up data, following your organization's MIS procedures, before running any purge programs.

To purge position information

  1. Access Position Purge (PA302).
  2. In the Parameters section, use the following guidelines to enter field values:
    All

    Select whether you want to purge all position records. If you select No, type an effective date range in the Effective fields.

    Purge Option

    Select a purge option. If you select the History option, a comma-separated value (csv) file is not created.

  3. In the Selection section, use the following guidelines to enter field values:
    Selection

    Select whether to purge positions of current records that meet the selected criteria or purge the positions of any records that meet the criteria.

    Position

    To purge position records for a specific position, select the position.

    Process Level

    To purge position records for a specific process level, select a process level.

    Department

    To purge position records for a specific department, select a department.

    Status

    To purge position records for a specific position status, select up to four statuses. If you leave this field blank, position records for all statuses are purged.

  4. In the User Field section, use the following guidelines to enter field values:
    Exclude, Include

    Select whether you want to include the designated position user fields or exclude the indicated position user fields.

    Fields

    Select the user field you want to include or exclude in the position purge.

  5. Select the action you want to perform. This is a required field. If you select Update, the update is performed. If you select Report Only, a report is created that lists pending changes.

    We recommend that you select Report Only and view the report before you select Update.

  6. Select the Add form function.
  7. Submit the report.
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