Assigning multiple positions or jobs

Assign up to 98 positions or jobs to an employee. Level 1 positions are assigned on Employee (HR11.1). Changes to the employee master will automatically create new effective-dated level 1 records.

For more information on Level 1 positions, see the Infor Human Resources User Guide.

Define the 97 additional positions on Multiple Positions, Jobs (PA13.1). The application uses the position or job information entered on the Employee (HR11.1) to automatically create a level 1 position record on Multiple Positions, Jobs (PA13.1).

To assign multiple positions or jobs

  1. Access Multiple Positions, Jobs (PA13.1).
    Note: You can also access PA13.1 using the Pos, Job link that appears on the Assignment page of Employee (HR11.1) after you inquire on the employee.
  2. Select the company and employee.
  3. Select the position level. When adding a new position level, type an unused value from 2 to 98.
  4. Type an effective date for the position or job. If an existing record is selected in the position level field, the effective date from the record will default.

    If you are adding or changing fields for an existing position or job, type the new effective date for the changes being entered.

    Note: Only active records display on Multiple Positions, Jobs (PA13.1) If an end date is entered on the record, it no longer appears on the form.
  5. Select a position and job code. If an existing record is selected in the position level field, the position and job from the record will default. If a new record is being added and the position rules are defined to use formal positions, position is required.

    To use the position default capability, use the FillDefaults special action after selecting the new position for the record.

  6. Use the following guidelines to enter field values on the Structure tab:
    Process Level

    Select a process level for this position. If you need to change the process level for a Level 1 position and the new process level is in a different work country, do not use this form. Instead, use Employee (HR11.1) to Individual Action (PA52.1) to change the process level and work country.

    Work Schedule

    Select a work schedule for this position level.

  7. Use the following guidelines to enter field values on the Pay tab:
    Pay Rate

    Type the employee's rate of pay.

    For an employee with an hourly salary class, type an hourly rate.

    For an employee with an annual salary class, type an annual salary.

    For an employee with a step and grade schedule, the rate of pay as of the position level effective date displays, based on the schedule, grade, and step you enter.

    Base Pay Rate

    The position level's pay in the employee's base currency displays. The employee's base currency is the currency used for the primary (level 1) position. You can change this amount.

    FTE

    Type a full-time equivalent factor (FTE) for this position level.

    Annual Hours

    Type the annual hours for the position level.

    Expense Account

    In the first field, select a distribution company to which the employee's expenses for this position or job should be charged. In second field, select a general ledger expense accounting unit for this position or job. In third field, select a general ledger expense for this position or job. In fourth field, select an expense subaccount for the position or job.

    Activity

    Select the activity associated with this position and select the account category for the position.

  8. Use the following guidelines to enter field values: on the Action tab.
    Action

    Select the personnel action code you want to associate with the information being added or changed. This creates a personnel action history record. Personnel actions

    Reason

    Select a reason for the action.

    Update Benefits

    Select whether you want to create benefit change records to update employee benefits.

  9. Repeat steps 5 through 8 for each position or job level you assign.
  10. Select the Add or Change form function.

    If you have entered a new effective date, select the add function. If you inquire on an existing position or job record and make changes to fields without entering a new effective date, select the change function.

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