Purging employee information

Purge employees with termination dates in Employee (HR11.1) from the Personnel Administration, Payroll, Benefits Administration, and Training Administration applications.

Note: You can delete pay history and employee history. For more information, see the Infor Human Resources User Guide.

The Employee Purge (PA115) program purges all information for all employees specified in the parameters. You cannot purge employees who have year-to-date wages for the current year, pending actions, benefits in the Benefits Administration application, or time records.

Caution:

Purging records permanently removes them from the database. You cannot retrieve purged information. We recommend that you back up data, following your organization's MIS procedures, before running any purge programs.

To purge employee information

Access Employee Purge (PA115).
In the Parameters section, use the following guidelines to enter field values:

Report Option

Select the level of detail you want to list. This is a required field.

Select Employee Listing to list the names of the employees purged from the application. Select Employee Profile to list all of the employee information purged from the application.

Termination Date

Type the date to purge employees with termination dates on or before the date. This is a required field.

Employees

Select a beginning employee number to purge employees in a range of employee numbers. If you select only one employee number, only the selected employee is purged.

Status

Select up to ten employee statuses to purge employees by status.

Update

Select the action you want to perform. This is a required field. If you select Update, the update is performed. If you select Report Only, a report is created that lists pending changes.

We recommend that you select Report Only and view the report before you select Update.
Select the Add form function.
Submit the report.