Performing mass pay actions

If you are changing a field for which the position data item attribute is set to "Default, No Override", you cannot use personnel actions to update the field. You must make the change on the position and run the position update. Defining position data item attributes Maintaining position codes

Change the primary (Level 1) rate of pay for an individual employee or a group of employees based on a percent change, an amount of change, or a new rate of pay. You can also create multiple mass pay actions for the same effective date.

Special processing functionality lets you change the effective date of a pending action. Changing effective sates on pending personnel actions

Before performing a Mass Pay Action, update any pending individual actions that have effective dates equal to or less than the Mass Pay Action's effective date. The results of the individual action might determine whether an employee is included in the Mass Pay Action.

Mass Pay Actions are performed as pending actions only. Action Update (PA100) is run to effect the changes. Updating pending actions

To perform mass pay actions

  1. Access Mass Pay Action (PA52.2).
  2. In the Action, Nbr field, select the action you want to perform.

    If the action is entered for one employee, the action must have pay rate as a selected data item when the action was defined on Action (PA50.1).

  3. In the Effective field, type the date the personnel action is effective.
  4. Select the Inquire form function.
  5. In the Reasons field, select up to two reasons for the action.
  6. In the Parameters tab, use the following guidelines to enter field values:
    Anticipated End Date

    Type an ending date if the action being made is temporary. This date is for reference purposes only.

    Update Benefits

    Select whether or not to update benefits when you employ the applicant. If you do not make a selection, the value selected on the action code defaults. If a value is not defined on the action and the Benefits Administration application is implemented, Yes defaults. If you select Yes, the application creates a benefit change record for the new employee that is used by Employee Change Benefit Update (BN100) to update benefit plan enrollments.

    History Correction

    Select the method to use for correcting employee history files if this mass change results in a retroactive change.

    Note: If you leave this field blank, the history correction method set on Action (PA50) is used. If the history correction method on PA50 is not set, the company default set on Company (HR00) is used.
  7. In the Employee Selection section of the form, use the following guidelines to enter field values:
    Process Level

    Select a process level to perform the mass pay change action on employees in the process level.

    Employee Group

    Select an employee group to perform the mass pay change on employees in the employee group. Do not select an employee group if you selected other criteria for the personnel action. The Mass Pay Action affects only the Level 1 pay rate. Therefore, even if the group is based on Level 2 through 5 positions or jobs, the change will only update the pay rate for the Level 1 position.

    Salary Class

    Select whether the mass pay change is for salaried or hourly employees.

    Note: Changes to a group of employees must be handled separately for hourly and salaried employees.
    Employee

    Select an individual employee if you did not enter an Employee Group or other selection criteria.

  8. In the Rate Change Information section of the form, use the following guidelines to enter field values:
    Percent Increase

    If the mass pay change is an increase based on a percent, type the percent increase. For example; for a 12% increase, type 12 (not .12).

    If a value is entered here, the Percent Decrease field must be left blank.

    Percent Decrease

    If the mass pay change is a decrease based on a percent, type the percent decrease. For example, for a 12% decrease, type 12 (not .12)

    If a value is entered here, the Percent Increase field must be left blank.

    Rounding Option

    Select how you want the new rate of pay rounded. With normal rounding, if the digit to the left of "round to" position is 5 or greater the number is rounded up. If it is less than 5 it is rounded down.

    For example, if the newly calculated pay rate is 12.4944 and should be rounded to .01, then

    Normal rounding = 12.49

    Round up = 12.50

    No rounding = 12.49.

    If a value of ‘1’ or ‘2’ is entered, then the value in ‘Round To’ will be used.

    Round to

    When calculating an increase or decrease in the percent of pay, type the amount you want used for rounding the result. The application rounds the rate of pay to an even amount. For example, if you type 1.000, the application rounds all new rates of pay to the nearest dollar. If you type 0.100, the application rounds all new rates of pay to the nearest 10 cents.

    This is used when Rounding Option is 1 or 2. If the newly calculated pay rate is 45678.56789 and normal rounding is used, then

    1 = 50000.0000

    2 = 46000.0000

    3 = 45700.0000

    4 = 45680.0000

    5 = 45678.0000

    6 = 45678.6000

    7 = 45678.5700

    8 = 45678.5680

    9 = 45678.5679

    Amount Increase

    If the mass pay change is an increase of a flat amount, type the amount of increase.

    Amount Decrease

    If the mass pay change is a decrease of a flat amount, type the amount.

    New Rate of Pay

    If all employees affected by the action receive the same new rate of pay, type the new rate of pay.

  9. Select the Add form function. The Mass Pay Action is now pending.
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