Defining position codes

A position code associates a functional part of the organization with a job code. A position code will define such characteristics as the process level, department, salary information, and supervisor.

To define a position code

  1. Access Positions (PA02.1).
  2. Select the company you are defining the position code for in the Company field.
  3. Type a code and description in the Position fields.
  4. Type the position code's effective date.
  5. On the Main tab, use the following guidelines to enter field values:
    Reason

    If you are changing position information, select a reason for that change. Defining position reason codes

    Status

    Select the status of the position. A position is added to employees and requisitions only if the status is Active or Temporary.

    Process Level

    Select the process level for this position.

    Department

    Select the department for this position.

    Job Code

    Select the job code associated with the position code.

    Refer to Position Item Attributes (HR10.2) to see which fields will default to employee, requisition, position, and job action records.

  6. Select the Structure tab to define information about the reporting structure, work schedule, and security level for the position.
  7. Use the following guidelines to enter field values:
    Direct Supervisor

    Select a supervisor code that identifies the position's direct supervisor.

    Indirect Supervisor

    Select the supervisor code that identifies the supervisor to whom the position indirectly reports.

    Link to Supervisor

    If this is a supervisory position, select the supervisor code that corresponds to the position. If this is not a supervisory position, leave this field blank.

    Note: If a supervisor code is used, then the employee associated with that supervisor code [Supervisor (HR07.1)" will automatically update when this position is assigned to a new employee.
  8. Select the Payroll tab to define payroll information for a position such as the salary, the pay frequency, and the expense account.
  9. Select the Add form function.
  10. If you have defined position user fields, click the User Fields button to open the Position User Fields sub form. In the Position User Fields sub forms, assign values for position-specific Alphanumeric, Numeric, or Date fields that you define. Defining user fields
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