Error suspense entry

Error suspense entries can be created by Lawson or non-Lawson systems. Error suspense entries are created because of:

  • An inactive account or accounting unit

  • An invalid account or accounting unit

  • An out of balance journal entry

You can encounter an invalid or inactive account or accounting unit situation if you change the status of the account or accounting unit to inactive between the time that you create a transaction for it and the time you try to post the transaction. The error suspense system account is used in place of the account or accounting unit to which the transaction should have been posted.

You can encounter an out-of-balance situation when you interface an out-of-balance journal entry from a non-Lawson system. For an out of balance transaction, an error suspense account is used to balance the journal entry.

Note: A message displays on Ledger Journal Edit Listing (ML240) to warn you about entries that will post to an error suspense account.

You must correct the entries before posting to prevent them from posting to an error suspense account. If no correction is made, an additional entry is created with an unreleased status and a detail line for the error suspense account or accounting unit and for the inactive or invalid account and accounting unit.

When Ledger Journal Posting (ML190) determines that there should be an error suspense entry, it uses the system error suspense account defined on System Accounts (GL00.7).

Use these guidelines to correct an error suspense journal entry before posting or to edit an unreleased error suspense journal entry after the original entry is posted:

If Use
The original journal entry in question was posted Ledger Journal Entry (ML40.1) to edit the unreleased entry made to error suspense.
The journal entry in question was released

Ledger Journal Control (ML45.1) to unrelease the entry for editing. Use Ledger Journal Entry (ML40.1) to edit the entry.

Note: Your General Ledger company must be defined to allow unrelease on Company (GL10.1) to do this.
The journal entry was created using Ledger Journal Entry (ML40.1) and has not been released Use Ledger Journal Entry (ML40.1) to correct the entry before it is released or posted.
The account for the journal entry was inactive Use Detail Accounts (GL00.3) to change the status of an account to active.

You can make any required changes to the accounting unit and account for the journal entry.