Interfacing EDI Invoices

Specify a run group if you are rerunning this program after you have fixed interface errors in Invoice (MA54.1).

Leave this field blank if you specify a company. You can run or rerun this program using the Run Group field or the Company field, but not both.

Select your Invoice Matching company. Leave this field blank if you enter a run group.

Specify the vendor identification code to interface only the invoices for a specific vendor.

Leave this field blank if you want to interface invoices for all vendors for the selected company.

Specify the batch number to only interface invoices for a specific batch number.

Select Add to load the invoices into the application. Matching is a separate process if you select Add. Match invoices are created unreleased. Expense invoices can be released and scheduled for payment automatically if the EDI auto release. Some expense invoices might be created as unreleased due to exceptions on the invoice, such as out of balance conditions.

Select Add and Match to load and match the invoices in one process. The application will load the invoice and then match the invoice using the rule group selected in the Match Table Rule field. If the match is successful, the invoice status is updated to released.

A user-defined code representing a person or department responsible for approving a registered invoice.

On database input, the authority code is only used as a filter. On CSV input, the authority code is used as a default parameter.

Select the rule group to use if Add and Match is selected in the Invoice Process field.

Select the kind of input file, either a .csv or database file.

Select No if you want to check for errors in the input file and produce a report.

Select Yes if you want to load invoices into the application.

Select whether to set all invoices to tax exempt.

If set to Y, system defaults Tax Indicator to E - Exempt for all Expense invoices or Tax Exempt flag is set to Y - Yes for all Match Invoices which brings all invoices to be tax exempted.

It prevents the tax calls and calculation and overrides any set up on the interface files. This is applied to all the invoices in the batch.

The default value is blank - No, which follows the standard functionality.

Specify or select a default process level for interfacing the invoice records. The process level will default to all invoices interfaced. Through the Process Level default accounts and codes are defaulted to the invoice.

A user-defined code representing a person or department responsible for approving a registered invoice.

The authority code will be assigned to accounts payable invoices if Invoice Approval is set to Yes in Company (AP00.4).

On database input, the authority code is only used as a filter.

Select whether to print conversion comments.

Select whether to page break for each comments.

Decide whether to delete the CSV file after the program has been run.

Specify the file name of the file to be imported. The file must be located in the following:

$LAWDIR/ productline /edi/in (for UNIX)

%LAWDIR%\ productline \edi\in (for Windows)

LAWDIR/productline /edi/in (for IBM i)

Select Yes to validate a vendor item or Lawson item, and whether to use the item in the search for a missing PO line number.

Select whether to create a print file that lists all the invoices that have been interfaced.

You can select whether to interface invoices that have errors.

We recommend that you only use this option when there are a small number of invoices with a simple error. For example, if you interface a small number of invoices without establishing a handling code in the Invoice Matching application, the invoices will have a simple error. If there are a large number, fix the file and you will not have to release them using Invoice (MA54.1).

Select Yes to convert GLNs to Lawson identifiers. Only allowed when processing CSV or EDI files.

Select Yes to convert GTINs to Lawson identifiers. This is only allowed when processing CSV or EDI files. Defaults to N.