Entering a service only invoice

This procedure describes the process for entering an invoice for a service or a service agreement.

If you need information on entering invoices generally, then see:

Note: Be aware that Invoice Matching does not match a service only invoice.
  1. Access one of these forms, based on which kind of invoice that you are entering.
    If most of your invoices are Then use
    Basic Basic Invoice (AP20.1)
    Taxed Taxed Invoice (AP20.2)
  2. Define required information in the header area and on the tabs. See:

    Consider this field.

    Handling Code

    Select the handling code setup for a service invoice, if it is not set up to default.

  3. Specify the quantity or unit cost information on the appropriate form. The application transfers you to the appropriate form.
    To enter service detail of this kind Use
    Service invoiced by amount Invoice Line Detail - Service (MA43.4)
    Service invoiced by quantity Invoice Line Detail - Service (MA43.4)
    Service agreement invoiced by amount Service Agreement Detail (MA43.6)
    Service agreement invoiced by quantity Service Agreement Detail (MA43.6)

    Consider these fields for Invoice Line Detail - Service (MA43.4).

    Amount/Cost Specify the unit cost of the service.
    Dist button Click Dist to define distribution, activity, and asset information.
  4. If the invoice contains add-on charges/allowances (AOC) and the add-on charges/allowances were not entered on the purchase order, then specify the information on the AOC tab.
  5. Define matching and currency options using the Misc tab.
  6. Specify the optional information. See the Accounts Payable User Guide for additional details.
  7. Add the invoice using the Add form action.

Follow-up tasks

When you match the invoice, a Service message is created if you have Service messaging turned on. See Using invoice messaging

  • The release of the service invoice is performed through Match on PO Invoice Match (MA26) screen if not through the match option on MA43 or AP20.