Creating Proof of Delivery Statements

Proof of Delivery statements are created when there is an invoice but no associated receipt. You send the Proof of Delivery statement to the vendor, so they can verify they actually delivered the goods.

Before you can print Proof of Delivery statements, the vendor's Proof of Delivery field on Vendor (AP10.1) must be set to Yes.

To create proof of delivery statements

  1. Access POD Statements (AP130).
  2. Select run parameters. Use the following guidelines to enter field values:
    Vendor Class

    Select a vendor class to generate Proof of Delivery statements for that vendor class. If you leave this field blank, Proof of Delivery statements are generated for all vendor classes in the company.

    Vendor

    You can generate POD statements for a single vendor or a range of vendors.

    Type the beginning vendor number in the range. If left blank, POD statements will be generated for all vendors in the company's vendor group.

    Run Date

    Enter a run date for the report. System date defaults if left blank.

    Aging Days

    Enter the number of aging days.

    Prev Requested POD

    Decide whether to include Proof of Delivery statements that were previously printed.

    Vendor Sequence

    Select an order in which to print POD statements. You can print in vendor search name or vendor number order.

    Alignment Forms

    Select whether to allow alignment forms prior to printing.

    Print Format

    The name assigned to the format record. Valid values are: (Blank) - Continuous Feed (default), (1) - Labeled Print Format.

    Message

    Messages to be printed on the Proof of Delivery Statement. Message is allowed only for Labeled Print Format.