Entering an invoice for a detail-level match

Company

Select your Invoice Matching company number.

Process Level

Select your process level, if it is not set up to default.

Post Date

Specify the date that you want to post the transaction in the general ledger.

Voucher

Specify a voucher number if required by your handling code. The Voucher field is in the header area.

Vendor

If you are specifying a purchase order number, then you can leave the Vendor field blank and it will default from the purchase order.

PO

Specify a purchase order number.

If your invoice references multiple purchase orders, then specify an asterisk (*). In this case, the vendor would be set up to use pool option 1 (Company / Vendor).

Invoice

You must specify an invoice number. The invoice number must be unique for the company and vendor.

Inv Date

You must specify an invoice date. The invoice date can be the date the vendor created the invoice or the date the invoice was received.

Note: The date the invoice was received can be specified on the Discount button.

Handling Code

Select the handling code setup for a match invoice, if it is not set up to default.

Due Date

You must make an entry in the Due Date field or the Pmt Terms field. If you use a payment term, then the due date cannot be entered. If you have defined terms codes on Vendor Location (AP10.2), then the Remit-To location terms will not default to the invoice. Terms codes will default from the Purchase From location.

Pmt Terms

Specify or select a valid payment terms code for the invoice to have the application calculate due date and discount information for the invoice. If left blank, then the payment terms code assigned to the purchase from location or vendor, if assigned, is set as default.

If you use a payment terms code, then leave the Due Date, Discount Amount, Discount Rate, Allowable, and Discount Date fields blank.

Invoice Amount

You must specify the invoice amount.

Use these guidelines to specify the field values:

Ship To

Required (if you are using pool option 3). Select the ship-to location.

Return Number

If the goods associated with the invoice were returned, then specify the return number assigned to the invoice.

Match Reference

A user-defined number for linking an invoice to a specific receipt in the match process.

If the vendor uses match reference processing, then specify the match reference number on the Misc tab. Match reference processing for a vendor must be set up prior to invoice entry.

Currency

The currency assigned to the invoice.

Exchange Rate

The exchange rate used to convert non-base currency amounts to company base currency.

Revalue

Decide whether to revalue the invoice currency against the company base currency when the invoice is paid (to account for the fluctuation in exchange rates).