Entering an AOC Only Invoice

The procedure describes the process for entering an add-on charge only invoice.

If you need information on entering invoices generally, see

To enter an AOC only invoice

Access one of the following forms, based on which kind of invoice you are entering.


If most of your invoices are	Then use
Basic	Basic Invoice (AP20.1)
Taxed	Taxed Invoice (AP20.2)

Define required information in the header area and on the tabs. For information, see
- Entering an Invoice for an Invoice-Level Match
- Entering an invoice for a detail-level match
Consider the following field.

Handling Code

Select the handling code setup for an add-on charge match invoice.
If the add-on charge is on the purchase order, perform this step.

Verify or change the add-on charge information. The add-on charges on the purchase order will default to the invoice if the Use PO Charges and Allowances field is set to Yes on the handling code.

Note: If you want to enter an AOC only invoice for multiple purchase orders, then set the Use PO Charges and Allowances field to No on the handling code.
1. Click the PO AOC button to access Add-On Cost Detail - Purchase Order (MA41.1) to verify or adjust the add-on charge/allowance information that is spread to specific lines.
  
  – or –
  
  Access Miscellaneous Add-On Cost (MA41.4) to verify, adjust, or add the miscellaneous (no spread) add-on charge/allowance information for the header. Skip to step c.
  
  – or –
  
  Click the Inv AOC button to access AOC Approval Entry (MA41.7) to verify or adjust the add-on charge or add a spread add-on charge on the invoice that was not on the purchase order.
2. Click the Inquire button to populate the fields on Add-On Cost Detail - Purchase Order (MA41.1). Use the following guidelines to enter field values:
  
  Line
  
  Enter or select the line to spread the add-on charge/allowance to.
  
  Leave this field blank if you do not want to spread the add-on charge/allowance.
  
  FC
  
  Select the Add line action.
  
  Quantity
  
  Enter or adjust the add-on charge quantity. If you are not adjusting the quantity, it should equal the unmatched quantity.
  
  AOC Unit Cost
  
  Enter the AOC unit cost if the add-on charge/allowance unit cost did not default from the purchase order.
3. Select the Add form action to save any changes and return to Basic Invoice (AP20.1), Taxed Invoice (AP20.2), or Detailed Invoice (AP20.3).
Enter optional information. See the Accounts Payable User Guide for additional details.

Follow-up Tasks

If the handling code used on the invoice was AOC only, the match of the invoice can be performed on PO Invoice match (MA26), Basic Invoice/Taxed Invoice (AP20.1/AP20.2), Invoice Line Detail - Purchase Order (MA43.1), Add-On Cost Detail - Purchase Order (MA41.1), and Miscellaneous Add-On Cost (MA41.4).