Where do I purge Absence Management data?
Absence Management Purge procedures use a combination of online and batch processes. The following table provides a summary of where Absence Management data is deleted or purged.
| Absence Management Information to be Purged | Prerequisites | How to Delete or Purge (after Prerequisites are met) |
|---|---|---|
| Calculations | Remove from formulas and tables. | Calculation (LP07.1) |
| Formulas | Remove from tables. | Formula Options (LP06.2, LP06.3, LP06.4, LP06.5) |
| Rules Tables | Remove from rules and employee plan override rules. | Rules Tables (LP04.2, LP04.3, LP04.5, LP04.6, LP04.7, LP04.8, LP04.9) |
| Plan Structures |
Purge all employee plans using this structure. Purge all vacation buy/sell allocations for this table. |
Plan Structure (LP02.1) |
| Plans |
Delete all structures for this pan. Purge benefits vacation plan hours allocations. Purge employee plan master. |
Plan (LP01.1) |
| Reason classes | Remove from employee leave of absence records. | Reason Class (LP09.1) |
| Reason codes | Remove from reason class/codes, employee service history, service codes, standard time records. | Reason Code (LP09.2) |
| Service classes | Remove from service class/codes, rules, tables, formulas and calculations. | Service Class (LP08.1) |
| Service codes | Remove from employee service history, pay codes, service class/codes, reason codes, payroll rules. | Service Code (LP08.2) |
| Employee Plan Master (including the enrollment records) | If you purge online, cannot have any absence plan transactions. |
Employee Absence Plan Master (LP31.1) or Employee Absence Plan Purge (LP331) Enrollment records can be individually deleted by accessing the Enrollment link on LP31.1. |
| Employee service and event history | Employee Service History Purge (LP353), Employee (HR11.1) and Employee Purge (PA115) delete service and event history when the employee is purged. | |
| Length of service |
Employee (HR11.1) and Employee Purge (PA115) delete leave of length of service information when the employee is deleted or purged. Length of service is automatically maintained by Length of Service Hours Update (LP188) |
|
| Employee transactions (detail and summary) | Employee Absence Transaction Consolidation (LP370) allows records to be consolidated. Employee Absence Plan Purge (LP331) deletes the transactions associated with an employee’s absence plan. | |
| Benefits vacation plan – accrual plan hours allocation | Absence Plan Hours Allocation (LP34.1) or Benefit Purge (BN430). | |
| Employee leave of absences |
Employee Leave of Absence (LP51.1). Employee (HR11.1) and Employee Purge (PA115) delete leave of absence information when the employee is deleted or purged. |