Employee group
Employee groups allow you to group a set of employees together. You can define employee groups
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based on common criteria
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by grouping employees manually by employee number
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a combination of both
You can use existing employee groups as selection criteria to create groups within groups.
You can use employee groups for
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performing online inquiries
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running standard reports
If you use the Infor Payroll application, you can use employee groups for creating automatic time records.
If you use the Infor Personnel Administration application, you can use employee groups for creating personnel actions.
If you use the Infor Absence Management application, you can use employee groups to determine eligibility for absence plans.
If you use the Infor Benefits Administration application, you can use employee groups to determine
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employee eligibility
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coverage
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contributions
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General Ledger overrides
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benefit automation rules
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retiree status
After you define and update employee groups, Human Resources adds employees to or removes employees from employee groups as you add or change employee records. This means that you do not need to update the group when you add or change employees.
However, if the criteria defined for an employee group changes, you must update the employee group. When you update the employee group, you remove and add employees according to the new criteria.
Example: Benefit Eligibility
Two Rivers Company offers a special health plan to employees who are full-time salaried employees working in either one of the two Hospitals. Therefore, they define an employee group to be used for benefit eligibility using the following selection criteria:
| Process Level | Grove Hospital | River Bend Hospital |
| Employee Status | Full Time | Full Time |
| Salary Class | Salaried | Salaried |
Example: Groups by Employee
Grove Cafe needs an address listing for the softball team, so an employee group is created. Because the members of the softball team do not share specific selection criteria, the group is defined using employee numbers only.
Example: Vacation Plan
Two Rivers Company offers a special vacation plan to employees who are full-time salaried reporting directly to the CEO. Therefore, they define an employee group using the following selection criteria:
| Employee Status | Full-time |
| Salary Class | Salaried |
| Supervisor | CEO |
Harold Sanchez (employee #124) is also eligible for this plan but is not a full-time employee. Because he does not meet the above selection criteria, but is eligible for the same vacation plan as the others in the group, employee #124 is manually added to the employee group.
Example: Time Record Creation
Two Rivers Company created two employee groups for time record creation. They define one employee group named HOURLY for active hourly employees using the following selection criteria:
| Status | Active |
| Salary Class | Hourly |
They define a second employee group named SALARIED for active salary employees using the following selection criteria:
| Status | Active |
| Salary Class | Salaried |
Example: Group of Groups
At the end of the fiscal year Two Rivers gives all the active employees a flat dollar bonus amount. Therefore, they define an employee group using the groups they created in the Example: Time Record Creation section. Example: Time Record Creation
| Employee Group | HOURLY | SALARY |