Calculating and processing transactions

After you run Employee Absence Plan Calculation (LP140) or Allotment Adjustment Calculation (LP145), you must run Absence Plan Close (LP197) before you can run LP140 or LP145 again for the run for the same process level.

If you use Infor Payroll, you can run LP140 either before or after you run Earnings and Deductions Calculations (PR140). If you are running LP130 to pay out current accrual amounts, you must run LP140, then LP130 before you run LP140.

To calculate and process transactions

  1. Access Employee Absence Plan Calculation (LP140).
  2. Complete the form using the following guidelines:
    Employee Group

    Type the employee group to calculate and process transactions for employees in a particular employee group only.

    Processing Options
    Note: Dates are calculated for all of the processing options.

    Select the type of processing you want.

    Annual Accrual Limits are checked with option 1, 2, 4, 5, and 7.

    Ongoing Balance Limits are checked with option 1, 5, and 7 at the point when accruals and allotments become available.

    You can use options 1, 5 and 7 to process retroactive accruals. With option 7, retroactive accruals can be processed separately from the rest of accrual processing. This will be beneficial if these transactions need to be closed out to general ledger separately or for auditing purposes.

    Note:  The Process Through Date is used to find the table that holds the rate of the accrual, the accrual limit, or the ongoing balance limit when retroactive accruals are processed.
    Note:  Option 7 is only valid if you select Cycle in the Table Basis field of Plan (LP01.1) and Yes in the Pay Cycle Adjust field of Accrual Rule (LP03.2). In addition, retroactive accrual processing only applies to plans that use service class on formulas or calculations tied to the accrual rule (i.e., plans that accrue based on hours worked and all hours have not been recorded or were recorded incorrectly when accruals were calculated.)
    Retroactive Accruals

    Select whether previous accruals need to be recalculated and adjusted due to new service records with pay period end dates prior to the last pay period end date on the employee's master record. This option is valid for plans that calculate accruals (formulas or calculations) based on service records (i.e., hours worked).

    If you select No, only service records with pay period end dates after the last pay period end date processed will be selected.

    If you select Yes, new service records with pay period end dates after the last pay period end date will be selected along with service records with pay period end dates prior to the last pay period end date processed for retroactive accrual process if the service record object ID is greater (created after) than the last object ID processed the last time LP140 was run.

    If the plan's table basis is Cycle and the Pay Cycle Adjust is Yes on the Accrual Rule, the retroactive service records (those prior to the last pay period end date processed) will be applied towards the accrual for the period defined by the pay period end date on the service record and the accrual for that pay period will be adjusted accordingly.

    Process Through Date

    Type the date through which you want accruals and usage to be processed.

    The process through date also determines which employee plan master records are selected for processing. The effective date must fall between the Master Entry and Master End date of the employee's plan master record.

    Note:  If you run LP140 using the wrong Process Through Date, use the rerun option to delete and recreate new records before closing with LP197.

    This date also determines which effective dated plan structure record will be used to find the applicable rules, and which effective dated tables will be selected. For plans that are based on service hours (instead of cycles), this date will also be used as the accrual transaction date. Typically, this date should align with the pay period end date of the employees being processed unless using processing option 7.

    Rerun

    Select whether the job is to be rerun or not. For example, if you run LP140 using the wrong Process Through Date, use the Rerun field to delete and recreate new records. Important

    If you select 1 (Yes) to rerun, the job deletes open transactions (in a processed status) not closed by LP197 and creates new transactions.

    Transaction

    Select how the detail transaction report should be sorted.

    Summary

    If you want to create a summary report showing current plan balances, select how you want the report to sort. If you leave this field blank, this report will not be created.

    Negative Balance

    If you want to create a separate report showing negative plan balances, select how you want the report to sort. If you leave this field blank, this report will not be created.

    Employee Sequence

    Select the employee sequence for the report. If you do not select a value in this field, employees list in the order defined for the selected company in the Print Order field in Company (HR00.1).

    Round Total Allotment Hours

    Select the nearest increment to which rounding should occur. This field is valid only if a rounding method is specified. For example, type .01 to round to the nearest hundredth.

    Round To

    Select the method of rounding for the allotment of hours. Default is 0 (zero) no rounding.

    Round Total Allotment Earnings

    Select the nearest increment to which rounding should occur. This field is valid only if a rounding method is specified. For example, type .01 to round to the nearest hundredth.

    Round To

    Select the method of rounding for the allotment of earnings. Default is 0 (zero) no rounding.

  3. Add and submit the job.