Identifying reportable insurance

Use this procedure to manually enter reportable insurance amounts for W-2 reporting. Only use this procedure if you are not tracking reportable insurance using pay codes and pay classes. For more information, see the Payroll Year End Procedures Manual.

To enter reportable insurance

  1. Access Employee (HR11).
  2. Select the Year End tab.
  3. Enter the annual cost of employer-paid life insurance for coverage over $50,000 and dependant coverage over $2,000 in the Reportable Insurance field.
    Caution: 
    If you select a GTL pay class on W-2 Parameters (PR27.1), Payroll overrides any information you enter manually on Employee (HR11).

Options for automatically entering the cost of reportable insurance

The following options are available for automatically entering the cost of group term life insurance over $50,000 and dependent coverage over $2,000 in Box 13 of your W-2 forms.

Note: This procedure is automatic only if you have tracked this information for the entire year using a pay code
To Use
Automatically report reportable insurance. W-2 Parameters (PR27.1)
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