Assigning attributes to data stored on employee records

Assign attributes to the information stored on the employee record.

To define attributes to data stored on employee records:

  1. Access Data Item Attributes (HR10.1).
  2. Select your company in the Company field.
  3. Select an employee record topic in the Topic field.
  4. Click the Inquire button. The fields contained within that Topic appear in the Data Item column.
    Note: You must assign identical security levels to the Schedule, Step, and Grade data items on Employee (Pay Distribution). These three fields are interrelated. A change to one requires security access to all three.
  5. Establish field characteristics. Specify this information:
    Update PA Action

    Select X to indicate that you can only change the information contained in this field using Personnel Action (PA52).

    Required

    Select X to indicate that the field is required when adding or changing employee information on Employee (HR11).

    History
    Select X to indicate that a history record is made when the data item is changed, creating an audit trail.
    Note: Because of IRS requirements, we recommend that you mark all fields related to the employee W-4 to be logged to history.
    Security Level

    Defines security on data items when using personnel actions, employee inquiry, and HR Writer features. This field applies only to the fields on Employee (HR11) .

    Note: You must define an entire set of required fields for each country if you establish required fields for more than one country.
  6. Click the Country Required button to define required fields by country.

Related reports and inquiries

To Use
View Data Item Attributes Data Item Attribute Listing (HR210)
View User Data Item Security User Data Item Security Listing (HR209)
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