Defining alphanumeric user fields

User Fields allow you to enter and store information that your organization deems important but is not currently addressed within the Infor HR system. You can define three types of user fields:

  • Alphanumeric

  • Numeric

  • Date

To define alphanumeric user fields

  1. Access HR Code Setup (HR04.1).
  2. Click the Alpha User Fields button to open the Alphanumeric User Fields subform.
  3. Type the name of the user field in the Field Name field.
  4. Define the user field's characteristics using the following guidelines:
    Use

    Select whether the user field applies to employees, applicants, or both.

    Sts

    The Active flag indicates if the employee/applicant user field can be entered for an employee (or applicant).

    Value List

    If you select Yes, a Values button appears. Click the Values button to enter valid values for the user field.

    Action

    Indicates whether information in the user field can only change with a Personnel Action, and not directly to the Employee record.

    Only use this field if you selected Employee or Both in the Use field.

    History

    If selected, creates an audit trail of changes made to the user field.

    Security

    Defines the security level of the user field.

  5. If you want to make the User Field required click the Required button, which opens the Required User Fields (HR10.4) subform.
    Note: An asterisk appears in the Required column of Alphanumeric User Fields (HR04.4) after you define a user field as required.
    1. Select whether you want to define required fields for employees or for applicants in the Employee or Applicant field. If you select employees, the company field is required. If you select applicant, you cannot enter a company number.
      Note: Make at least one user field required to display all user fields on Employee (HR11) when an employee is added.
    2. If you want the fields to be required in a specific country, select the country in the Country field.
    3. Select the fields that are required when someone defines employee or applicant information in the Required field.
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