Purging correspondence tracking data

This procedure covers how to purge correspondence tracking data.

Caution: 
Purging data permanently removes the data. If you mistakenly purge data, you must re-enter the data.

To correspondence tracking data

  1. Access Correspondence Purge (HR130).
  2. Select the records you wish to purge using the following guidelines to enter field values:
    Through Date

    Type the request date of correspondence records you want purged. Correspondence records with a request date on or before the date you enter are purged when you select Yes in the Update field and then run Correspondence Purge (HR130).

    Requester Type

    Select whether the requester is an employee, applicant, COBRA participant, dependent, instructor, or other. When you select a requester type, the purge program will only purge requests made by the requester type(s) you enter.

    Request Type

    Select the nature of the request. When you select a request type, the purge program will only purge the type(s) of requests you select.

    Note: You must select at least one request type.
  3. Run HR130.

Related reports and inquiries

To Use
Verify that correspondence data has been removed Correspondence Tracking (HR30.1)
List correspondence requests and responses Correspondence Tracking Listing (HR230)
Related topics