Defining data item detail criteria

Defining the data item detail criteria to include in the report output is a two-step process. First, use Human Resource Writer Detail Selection (HR65.7) to select items to use as criteria for selecting the data included in the report. Then, use Human Resource Writer Detail Criteria (HR65.8) to select the values for that criteria. Using these forms is a valid option only if a detail topic has been selected on HR65.1.

To define the data item detail criteria

  1. Access Human Resource Writer Detail Selection (HR65.7).
  2. Use the following guidelines to enter field values:
    Selected Items

    Items you selected as criteria for determining the data detail to include in the report output.

    Items to Select

    Items included in the detail topic you selected for the report on HR65.1 (if you did not select a detail topic, this section will be blank). To use an item as a criterion to determine the detail data included in the report, select the item.

  3. Access Human Resource Writer Detail Criteria (HR65.8).
    Note: You can use a wild card (*) on this form for alpha fields only (not date or numeric).
    Note: Entering a date range in these fields or in HR70.1 or HR170, rather than under the detail criteria, makes the report generation more efficient because the application does not have to read all records in the file to pick out the records to include.
  4. Use the following guidelines to enter field values:
    Date

    To select detail information that is date sensitive, type the beginning date of a date range. You must indicate a detail date range on this form or as a runtime parameter on Human Resource Writer Report Request (HR170) or Human Resource Writer Inquiry (HR70.1) for employee history topics.

    Suppress Individual

    Select Yes to suppress the printing of individuals with no qualified detail information. If you select Yes, you must include at least one item from the detail topic selected on Human Resource Writer Format Item Selection (HR65.2) on the report to determine whether or not to suppress printing the individual.

    Select No to print all individuals, even those individuals with no qualified information.

    Select X to print only individuals for whom no detail is found. For example, you might use X to list all individuals for whom a deduction for union dues was not taken.

    Data Item

    Select the number from the list displayed at the top of the form to indicate the data item you want to define criteria for.

    Inc Exc

    Select whether the value or range of values is included or excluded from the selection criteria.

    Item Group

    If the detail criteria for the report is based on multiple data items, assign an alpha or numeric character to associate the data item with an item group.

    To be considered for the report, an employee must meet the selection criteria of every consecutive data item with the same character. This is considered an "and" condition.

    If the report is to include or exclude data items with different item group characters, an employee must meet the criteria of the data items of one of the item groups to be eligible for the report. This is considered an "or" condition.

    All data items with "blank" in the Item Group field are considered one item group.

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