Defining the sort order of the report

Select a topic to display a list from which to select items to use for sorting and totaling. These might differ from items selected on Human Resource Writer Format Item Selection (HR65.2).

Data items you select for the print order are automatically numbered in the order you select them. To change the print order, change the numbers in the Order fields to the order desired. To remove a data item from the sort order, remove the number.

For example, to print employees by location within process level, assign process level a value of 1 and location a value of 2.

For data items you selected to total on Human Resource Writer Format Item Order (HR65.3), select a total option. The total option you select determines the kind of total information printed, and whether or not the report prints detail and totals, or only totals. If you do not specify a total option, totals do not print on the report.

Select Y (Print Column Totals) to print detail with column totals.

The options of selecting S (Totals Only Suppress Detail) and Z (Averages Only Suppress Detail) are used for suppressing data detail. See Human Resource Writer tools.

Select A (Print Column Averages) to print the report in detail with column averages.

Select R (Record Count Only) to print only a record count of employees or applicants included in the sort level.

You can select a total option for each print order. The report prints the item name and field value associated with the print order whenever the value changes.

You can instruct the report to begin a new page at one of the print order levels defined. Type the number (from the Order field) of the print order level where you want the report to begin a new page.

You can identify up to nine data items to use as sorting levels. By selecting different topics in the Topic field, you can select data items from multiple topics.

Once an item has been selected, complete the Order field for that item.